Billing Coordinator at Q-Sourcing Servtec Group

Q-Sourcing Servtec Group is a global management consulting firm that helps people make significant improvements to their business performance and realize their most important career goals.

 

Billing Coordinator

  • Job TypeFull Time
  • QualificationBA/BSc/HND , Diploma
  • Experience3 years
  • LocationNairobi
  • Job FieldProcurement / Store-keeping / Supply Chain 

KEY ROLES AND RESPONSIBILITIES

  • Capture all cleared and circulated orders on the excel tracker (dashboard) and circulate the same on a maximum interval of 2 hours or as required
  • Create SAP delivery number for all cleared orders and indicate the same on the dashboard
  • Update regularly the trucks allocated to the respective orders by Transport Team on the dashboard
  • Forward updated dashboards for beer, keg and UDV to the 3PL managing warehouse to enable them pick list and load the orders
  • Select and print dispatch documents on confirmation of loading the respective orders by the 3PL
  • Sign and stamp  the dispatch documents after confirming completeness and accuracy of the documents
  • Select and print billing documents while choosing the appropriate Electronic Tax Register (ETR) device dependent on product loaded after receipt of dispatch documents
  • Sign and stamp the billing documents after confirming completeness and accuracy of the documents
  • Request for reprint approval for either dispatch or billing document by providing a reason code
  • Maintain a daily register of all reprint documents done
  • Process and print stock transfer (STO’s) documents for inter depot transfers
  • Conduct stock availability for orders cleared before stock allocation
  • Circulate Sales performance and order balance status report after every 2 hours both on email and WhatsApp
  • Compile and share end of shift report detailing shift performance, order balances and any constraints encountered via HOTO (Hand Over Take Over) report
  • Flag and escalate any AGED orders on the dashboard for more than 48 hours
  • Run and circulate DMS Empties stock out report, twice in a day at 3am and 1pm
  • Send via “bulk sms” shipment loading status as Cut-off (3am)

KNOWLEDGE, SKILLS AND EXPERIENCE:

  • Degree or Diploma in business management
  • Minimum 3 years hands-on experience in distributor order generation/processing/scheduling.
  • SAP knowledge on OTC processing will be an added advantage
  • Exposure to a Performance driven environment with measurable KPIs will be an added advantage.
  • Analytical skills
  • Interpersonal skills
  • Computer literate- excellent with spread sheets
  • Customer focused
  • Planning and forecasting
  • Problem solving and analytical skills.

Method of Application

Interested and qualified? Go to Q-Sourcing Servtec Group on www.qsourcing.com to apply

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