Admin Assistant, Department of Anaesthesia at Aga Khan University Hospital

Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University's Medical Colleges and Schools of Nursing and Midwifery in Pakistan and East Africa. Our Vision of Aga Khan University Ho...

 

Admin Assistant, Department of Anaesthesia

  • Job TypeFull Time
  • QualificationBA/BSc/HND , Diploma
  • Experience
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

Job Summary

  • To provide efficient administrative support services to the Chair, Vice-Chair, Program Director and Faculty and manage the entire Department of Anaesthesia by assisting in general administrative activities as and when required.

Responsibilities

  • Manage the day-to-day running of activities/calendar for the Chair and Vice Chair.
  • Coordinate Chair and Vice Chair’s travel and accommodation and ensure transportation is provided.
  • Ensure appraisal reviews are completed for both full-time, private and administrative staff.
  • Liaise with HR for recruitment and onboarding of new staff, annual/conference leave and training of faculty and staff.
  • Communicate written and verbal matters appropriately by receiving and arranging essential mail in order of priority for action and process responses.
  • Communicate written and verbal matters appropriately, checking deadlines on incoming requests and putting preliminary work in place.
  • Provide Academic Support to Faculty by organizing, coordinating and collaborating all activities and functions of the associated faculty members.
  • Participate in the organization of seminars, workshops, retreats, and training sessions and perform a supporting role during the sessions.
  • Ensure approval and follow-up training forms for faculty before submission.
  • Arrange for travel and accommodation (both local and international) by liaising with the travel and housing department.
  • Ensure regular fuel/entertainment and other expenses according to Chair’s entitlement are claimed and reimbursement received.
  • Routinely re-order department supplies.
  • Ensure a weekly supply of food and beverage and office supplies as per the needs of the department.
  • Complete any other duties assigned by both Chair and Vice Chairperson.

 Requirements

Applicants should

  • Diploma or bachelor’s degree in business and office management
  • Diploma in Secretarial Studies

Check how your CV aligns with this job

Method of Application

Interested and qualified? Go to Aga Khan University Hospital on aku.taleo.net to apply

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