Senior Office Administrator at Kenya National Innovation Agency

The Kenya National Innovation Agency (KeNIA) is a State Corporation established under the Science, Technology and Innovation (STI) Act, No. 28 of 2013 under the Ministry of Education.

 

Senior Office Administrator

  • Job TypeFull Time
  • QualificationBA/BSc/HND , Diploma
  • Experience6 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

Job Specification

Duties and responsibilities at this level will entail:

  • Taking oral dictation;
  • Using e-office to research and process data;
  • Attending to visitors/clients;
  • Handling telephone calls;
  • Handling customer inquiries and complaints; coordinating schedules of meetings and appointments;
  • Coordinating travel arrangements;
  • Ensuring security of office records, equipment and documents including classified materials;
  • Ensuring security, integrity and confidentiality of information;
  • Maintaining an up to date filing system in the office;
  • Preparing responses to routine correspondence;
  • Overseeing office protocol and etiquette;
  • Guiding and supervising other office administrative services personnel;
  • Maintaining office diary, appointments and travel itineraries;
  • Coordinating schedules of meetings;
  • Monitoring procedures for record keeping of correspondence and file movements
  • Supervising office cleanliness; and
  • Establishing and monitoring procedures for record keeping of correspondence and file movements;

Persons specification:

For appointment to this grade, an officer must have;

  • Served for a cumulative period of six (6) years relevant work experience three (3) of which should have been in the grade of Office Administrator II or in a comparable position in the Public Service or private sector.
  • Bachelors Degree in Secretarial Studies from a recognized institution;

OR

  • Bachelor of Business and Office Management from a recognized institution plus a Diploma in Secretarial Studies from a recognized institution;

OR

  • Bachelors Degree in Social Sciences from a recognized institution plus a Diploma in Secretarial Studies from a recognized institution;
  • Membership to a relevant professional body;
  • Management course from a recognized institution;
  • Proficiency in computer applications.

Check how your CV aligns with this job

Method of Application

Interested and qualified? Go to Kenya National Innovation Agency on www.innovationagency.go.ke to apply

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