Executive Assistant at GetNinja Inc.

GetNinja Inc.: Assigning tasks to the right people improves efficiency, allowing leaders to concentrate on strategic growth and accelerating progress.

 

Executive Assistant

  • Job TypeFull Time , Hybrid
  • QualificationBA/BSc/HND , Diploma , MBA/MSc/MA
  • Experience2 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial 
  • Salary RangeKSh 50,000 - KSh 100,000/month

Working Schedule: 9AM – 6PM Eastern Standard Timezone (EST)

*Salary offered is competitive and will be based on the candidate’s experience, qualifications, and the prevailing market standards in the country of employment.*

Job Overview:

We are seeking a highly organized and proactive Executive Assistant to support senior management. You will manage schedules, coordinate meetings, streamline communication, and ensure executives can focus on high-priority goals. 

This role requires strong communication, attention to detail, and the ability to manage multiple priorities with discretion and professionalism.

Key Responsibilities:

  • Manage calendars, travel, and meeting logistics
  • Prepare and organize documents, reports, and presentations
  • Handle calls, emails, and correspondence on behalf of executives
  • Coordinate meetings, record minutes, and follow up on action items
  • Maintain confidentiality of sensitive information
  • Support projects through research, coordination, and data management
  • Liaise with internal teams and external stakeholders
  • Perform general administrative duties as needed

Qualifications:

  • Atleast 2 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar role
  • Strong organizational and time-management skills with the ability to multitask
  • Excellent written and spoken English communication skills
  • Proficiency in MS Office/Google Workspace and familiarity with scheduling tools
  • High level of professionalism, discretion, and attention to detail
  • Ability to work independently and handle shifting priorities

Preferred (but not required):

  • Bachelor’s degree in business administration or University Degree in related field
  • Experience supporting C-level executives

Technical Requirements:

  • USB Headset with Noise Cancellation feature
  • Working Webcam
  • Computer with at least 1.8 GHz processor and 4GB RAM (minimum)
  • Main Internet Service Speed: at least 25 Mbps (cable connection preferred)
  • Backup Internet Service Speed: at least 10 Mbps

Benefits (Kenya)

  • Monthly pay (every 5th of the month)
  • Statutory contributions (NSSF, NHIF, PAYE) as per Kenyan law
  • 21 Paid Vacation Leave (per Employment Act)
  • 7 Paid Sick Leave (per Employment Act)
  • Paid Kenyan Public Holidays
  • Health Insurance (HMO after 6 months)
  • Paid training with retroactive salary (upon client placement)
  • Job security and stability
  • Career growth opportunities & performance reviews
  • Fun and supportive remote work environment

Please Note:

Only qualified candidates will be invited for the next steps.

To maintain a productive and transparent environment, we use a time tracking tool with screenshot monitoring during work hours. This helps ensure accountability and supports our commitment to high-quality, remote collaboration.

We also have other vacancies that might interest your friends and colleagues.

Apply now and take the first step toward building a long-term career with us!

Check how your CV aligns with this job

Method of Application

Interested and qualified? Go to GetNinja Inc. on getninja.typeform.com to apply

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