Associate Administrative officer at United Nations Office for Project Services (UNOPS)

The United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid world.

 

Associate Administrative officer

  • Job TypeContract
  • QualificationBA/BSc/HND , MBA/MSc/MA
  • Experience2 - 3 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

Background Information - Job-specific

 This  position is  located  in the Sustainable Mobility Unit of UNEP. S/he will work under the general supervision of the head of the Sustainable Mobility Unit. It encompasses sub-functional specialties such as human resource administration, planning, programming/budgeting, and implementing, monitoring and evaluation of business functions. The Associate Administrative  officer  usually reports to an Administrative Officer, Executive Officer, Head of the Unit or to a Chief Administrative Officer. There is a functional reporting relationship to the various offices in the Department of Management.

 Functional Responsibilities

Within delegated authority, the  Associate Administrative officer  will be responsible for the following duties:

Human Resource Management

  • Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.    
  • Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
  • Provides information on the unit's staffing needs for inclusion in the department's staffing table.

Budget and Finance

  • Αssists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.  
  •  Monitors budget/work program with respect to Headquarters’ budget, trust funds and grants, on a regular basis, and reallocates resources as necessary. 
  • ∙Supports the implementation of procedures and systems for implementing the appropriate financial database.
  •  Contributes to the development of budgetary guidelines for their own unit. 

General Administration

  • Supervises support staff as required.   
  • Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).

 Education/Experience/Language requirements
Education

  • Advanced University (Masters) Degree in Business or Public Administration, Finance, Accounting, Information Technology (IT) or other relevant related fields is required. 
  • University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Business or Public Administration, Finance, Accounting, Information Technology (IT) or other relevant fields, may be accepted in lieu of the advanced university degree

Experience

  •  A minimum of two (2) years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required.
  • A minimum of  three (3) years experience in dealing with international donor organizations in proposal writing, project reporting, budget supervision etc. is required.
  • Experience working with an enterprise resource programme is desirable.
  • Experience working on administrative aspects of global sustainable mobility donor funded projects is desirable.

Skills

  • Dealing with International Donors 
  • Proposal Writing 
  • Project Reporting 
  • Budget Supervision     

Language Requirements

  • Full working knowledge of English is required. 
  • Knowledge of a second UN or regional working language is an asset.

Method of Application

Interested and qualified? Go to United Nations Office for Project Services (UNOPS) on jobs.unops.org to apply

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