HRI (Health Records & Information) Officer at AIDS Healthcare Foundation (AHF)

AIDS Healthcare Foundation is a Los Angeles-based global nonprofit provider of HIV prevention services, testing, and healthcare for HIV patients.

 

HRI (Health Records & Information) Officer

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience
  • LocationNairobi
  • Job FieldData, Business Analysis and AI  , ICT / Computer 
  • The core purposes of the position is to carry out routine data management functions, that is data monitoring, evaluating, analysis, interpretation, utilization, submission of findings, & make informed decision using the data processed, also supporting maintaince of Electronic Medical Records System.

Essential Duties & Responsibilities

  • Perform Basic/fast hand monitoring & evaluation practises to the facilities supported.
  • Work with supervisor(s), partners & MOH county team in improving data quality through desk reviews, supportive suppervision, DQA and mentorship;
  • Basic Monitoring & evaluating prevention and care&treatment programs on a site/regional level.
  • Support & advice staff working in the sites on matters concerning quality data capturing, compilling,completeness & entry to the organisation system
  • Support & advice the HRIA on matters concerning the data management on a daily basis.
  • Managing and organizing prevention program’s consumable commodities at the regional level.
  • Coordinating RTP, care & treatment data management services on a routine basis.
  • Consulting with supervisor(s) to come up with the most informed decision on matters affecting the service provision in the region.
  • Maintaining highest level of Data security to facilities supported
  • Ensuring electronic medical record system are highly encrypted with strong & single source control passwords to avoid cyber attacks, data loss and breaching of client’s confidentiality.
  • Ensuring both the physical records & filling area is out of bounds to unauthorized personnel.
  • Clients Follow up i.e Missed appointments & Lost To Follow Up (LTFU)
  • Support & Coordinate with HRIA, ART Aides, and other team members to perform effective documention and tracing of missed appointments and LTFU on a timely manner to the supported sites in the region.
  • Submit lists of missed appointment clients on a regular basis for timely follow up
  • Electronic Medical Records System Management practises
  • Support HRIA to ensure the Electronic medical record systems are well maintained in the supported facilities
  • Support and advice HRIA on matters concerning enrolling & terminating of the clients in the system.
  • Support HRIA in performance regular backup of electronic medical records
  • Liasing with electronic medical records developer for troubleshooting and the systems upgrading, as well as customizing records.
  • Support in use of EMR to generate reports
  • Documentation and reporting
  • Ensuring the supported facilities are appropiately utilizing the revised data collection tools.
  • Support the teams at the supported facilities on interpretion of indicators, proper documentation, completeness & timely report submission.
  • Regularly updates EMR records and hard copies, data backup and troubleshooting database problems
  • Ensures timely reporting for Weekly PPR, Quarterly PPR, Benchmark Reports, MOH 731, updating AHF web portal and other reports as necessary
  • Assure data integrity, identify and notify M&E and team of any issues with incorrect or questionable data.
  • Work together with the project team to provide regular feedback on facilty challenges, achievements against targets.
  • To develop education programs for the training of Health Records personnel at CCC department during attachment.
  • Observe the ethics of Health Records profession and to strive for new innovations to improve department functions.
  • Assists in developing facility work plan of the identified gaps
  • Data analysis and utilization
  • Conduct data analysis for informed decision making at facility, regional & country level.
  • Assists as required in developing improved patient records management system
  • Put in measures to ensure health care workers understand GOK/AHF reporting requirements including use of tools, indicator definations and reporting through continuous job training /mentorship, continuously identify data tools requirement.
  • Participate/support & coordinate data entry trainings, CMEs, meetings and provide feedback to the team to enhance the data system development.
  • Participate/support & coordinate data collection for program monitoring and research when requested.
    • Participates in Data Validation/ DQA by reviewing data prior to submission to Web PPR/SCHRIO/Clinical Team and other stakeholders and maintain minutes for the DQA/QI activities. These includes developing a system stregthening plan and follow up action.

Method of Application

Interested and qualified? Go to AIDS Healthcare Foundation (AHF) on global-careers-aidshealth.icims.com to apply

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