Tendering Officer at a Reputable Company

Tendering Officer

  • Job TypeFull Time
  • QualificationBA/BSc/HND , Diploma
  • Experience3 - 6 years
  • LocationNairobi
  • Job FieldBuilding and Construction 

A Tendering Officer’s responsibilities will include:

1. Tender Preparation and Submission:

  • Identify and review tender opportunities from various sources.
  • Analyze tender documents, including instructions, conditions, and requirements.
  • Coordinate with internal departments to gather necessary information and inputs for tender preparation.
  • Develop and write proposals, ensuring compliance with client requirements and company standards.
  • Ensure timely submission of tender documents, including necessary attachments and forms.

2. Cost Estimation and Budgeting:

  • Prepare cost estimates and budgets for tenders in coordination with finance and other relevant departments.
  • Analyze cost implications and provide recommendations for competitive pricing.
  • Assist in developing pricing strategies to maximize profitability.

3. Vendor and Stakeholder Management:

  • Liaise with suppliers and subcontractors to obtain quotations and necessary documents.
  • Maintain good relationships with clients, suppliers, and other stakeholders.
  • Respond to client queries and clarifications regarding submitted tenders.

4. Documentation and Record Keeping:

  • Maintain accurate records of all tender submissions, including correspondence and feedback.
  • Update and manage tendering databases and documentation systems.
  • Ensure all documentation is in compliance with legal and regulatory requirements.

5. Compliance and Risk Management:

  • Ensure all tender documents comply with relevant legislation and regulations.
  • Identify and assess risks associated with tender submissions and provide mitigation strategies.
  • Monitor changes in tender regulations and update processes accordingly.

6. Post-Tender Activities:

  • Follow up on submitted tenders to ascertain the outcome.
  • Participate in post-tender negotiations and discussions as required.
  • Prepare and present reports on tender outcomes and performance metrics.

Qualifications/Knowledge/Skills/Experience

  • Bachelor’s degree in Business Administration, Procurement, Supply Chain Management, or a related field.
  • Proven experience in tendering, procurement, or contract management.
  • Strong analytical and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace.
  • Detail-oriented with strong organizational and time management skills.
  • Ability to work under pressure and meet tight deadlines.
  • Knowledge of relevant legislation and regulatory requirements.
  • Experience in tendering and management of Government projects is an added advantage.

Working Conditions & Performance Metrics:

  • Office-based with occasional travel to client sites and supplier locations.
  • May require extended hours to meet tender submission deadlines.

Performance Metrics:

  • Number and value of successful tenders.
  • Accuracy and completeness of tender submissions.
  • Timeliness of tender preparation and submission.
  • Client and stakeholder satisfaction.

Method of Application

Interested and qualified candidates should apply using the Apply Now button below.

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