Executive Assistant at Janta Kenya

Janta Kenya is a HR Consultancy firm established with an objective of encompassing integral and necessary skills that most individuals and organizations need in everyday business. We have a team of professional HR consultants with extensive experience in all people management issues, and we are therefore well placed to offer advice for private, public and n...

 

Executive Assistant

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience1 - 2 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

Job Description

As a Personal Assistant, you will be responsible for managing schedules, arranging appointments, coordinating travel plans, and handling administrative tasks for the Director.

Key Responsibilities

  • Manage Director’s calendars and schedule appointments.
  • Managing Directors phone calls and emails.
  • Coordinate travel arrangements and accommodations.
  • Prepare and organize meetings, including agendas and materials.
  • Handle correspondence and communication on behalf of executives.
  • Perform administrative tasks such as filing, data entry, and record-keeping.
  • Liaise with clients, vendors, and other stakeholders on behalf of the Director.
  • Assist with personal errands and tasks as required.
  • Take minutes of staff meetings and any other meetings as may be requested
  • Maintain confidentiality and discretion in handling sensitive information.
  • Prioritize and manage multiple tasks efficiently.

Key Relationships
Internal

  •  Directors
  •  Other team members

External

  •  Relevant service/ product suppliers
  •  Banks
  •  Customers/clients
  •  Government agencies

Skill & Experience

  •  Bachelor’s degree /Diploma in Communication, Administration or related field
  •  Proven 1-2 years’ experience as a Personal Assistant or similar role.
  •  Excellent communication and interpersonal skills.
  •  Strong organizational and time management abilities.
  •  Proficiency in Microsoft Office Suite.
  •  Discretion and confidentiality.
  •  Ability to work independently with minimal supervision.
  •  Attention to detail and accuracy.

Skills

  •  Proficiency in Microsoft Office Suite
  •  Effective communication skills
  •  Discretion and confidentiality
  •  Ability to multitask and prioritize tasks
  •  Problem-solving capabilities
  •  Adaptability and flexibility
  •  Professionalism and interpersonal skills

Method of Application

If qualified share your cv to ruth@jantakenya.com by or before 4th June 2024 indicating on the subject line “Executive Assistant”

Comments

Post a Comment

Popular posts from this blog

Deputy Director Public Works at Turkana County Government

Turkana is the 2nd largest county in Kenya 77,000 sq.km. It is also the north-western most county in Kenya and is known mostly for its scenic landscapes and rich culture. Read more about this company   Deputy Director Public Works Job Type Contract Qualification BA/BSc/HND , MBA/MSc/MA Experience Location Turkana Job Field Building and Construction  , Engineering / Technical  REF: TUR/CPSB/057/2022/2023: DEPUTY DIRECTOR PUBLIC WORKS, JOB GROUP ‘Q’, ONE (1) POST. Deputizing the director Public works and assist on matters of buildings/construction management in the county. Duties and responsibilities:- formulating, implementing and reviewing buildings/construction development policies, strategies, procedures, plans, standards and guidelines; initiating review and dissemination of appropriate legislation and regulations on buildings/constructions development; facilitating designs, approval and implementation of buildings/construction development programmes facilitating implementation of s
Read more

Project Director at LVCT Health

LVCT Health is an indigenous Kenyan non-governmental and not-for-profit organization established in 2001. We are driving Kenya towards HIV prevention, with an ultimate goal of reducing HIV infections to zero. We offer integrated HIV services through development of models that are scaled up to the national models. We also carry out sexual and reproductive ...   Project Director Job Type Full Time Qualification MBA/MSc/MA Experience 7 - 10 years Location Kiambu Job Field Medical / Healthcare  Job purpose The Project Director will be responsible for providing overall strategic and technical oversight to the Dhibiti Project in Central region. This includes responsibility for the technical, monitoring and evaluation and financial and operations components of the project. S/he will work closely with the Program Director and other directors/managers to ensure adherence to technical and contractual requirements of the grant, achievement of targets and project alignment to institutional vision
Read more

School Office Administrative Officer (a female preferred) at Tamkeen Integrated Schools

School Office Administrative Officer (a female preferred) Job Type Full Time Qualification BA/BSc/HND , Diploma Experience 3 - 5 years Location Nairobi Job Field Administration / Secretarial  Tamkeen Integrated Schools (TIS), is a private school in Kileleshwa providing the revered Cambridge System from Kindergarten to A-levels with a strong emphasis on STEM, Islamic Education, and Coding Programs. Our holistic approach integrates spiritual enrichment, recreation, and specialized teaching in Islamic Values, Arabic, and Quran memorization, fostering student ownership of learning in a modern Islamic education system. Tamkeen Integrated Schools is actively seeking a highly skilled Administrative Officer to join our team. The ideal candidate will bring a wealth of experience in school office administration, with a specific focus on the Cambridge system and academic matters. Exceptional organizational skills and a strong commitment to customer service and problem solving are essential. Key R
Read more