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IFSS group works with legalized agreements and is a System Integrator specialized in the industry of Life Safety & Security. Through our portfolio of market-leading brands we deliver a full-range of fire safety and security solutions to a diverse customer- base around Africa.   Office Manager Job Type Full Time Qualification BA/BSc/HND Experience Location Nairobi Job Field Administration / Secretarial  CORE RESPONSIBILITIES Schedule appointments, coordinate meetings, and manage calendars for individuals or teams. Prepare, edit, and distribute memos, invoices, reports, presentations, and other documents. Order and maintain office supplies, and manage basic bookkeeping or expense tracking. Assist other employees and departments with administrative tasks to ensure smooth workflow. REQUIRED SKILLS Strong organizational and time management skills. Excellent verbal and written communication skills. Expertise with computer software like Microsoft Office (Word, Excel, PowerPoint) ...

IFSS group works with legalized agreements and is a System Integrator specialized in the industry of Life Safety & Security. Through our portfolio of market-leading brands we deliver a full-range of fire safety and security solutions to a diverse customer- base around Africa.   Front Office Officer/ Receptionist Job Type Full Time Qualification BA/BSc/HND Experience Location Nairobi Job Field Administration / Secretarial  Key Responsibilities: Greet & assist visitors professionally Handle calls, emails & office coordination  Manage scheduling & admin tasks Provide exceptional customer service Requirements : Previous experience in a front office role Excellent communication & organizational skills Proficiency in Microsoft Office Professional & customer-friendly demeanor. Check how your CV aligns with this job Method of Application Send your CV & Cover Letter to  hr@ifssgroup.com  with the subject line "job title Application -Your Name"...

IFSS group works with legalized agreements and is a System Integrator specialized in the industry of Life Safety & Security. Through our portfolio of market-leading brands we deliver a full-range of fire safety and security solutions to a diverse customer- base around Africa.   Office Manager Job Type Full Time Qualification BA/BSc/HND Experience Location Nairobi Job Field Administration / Secretarial  CORE RESPONSIBILITIES Schedule appointments, coordinate meetings, and manage calendars for individuals or teams. Prepare, edit, and distribute memos, invoices, reports, presentations, and other documents. Order and maintain office supplies, and manage basic bookkeeping or expense tracking. Assist other employees and departments with administrative tasks to ensure smooth workflow. REQUIRED SKILLS Strong organizational and time management skills. Excellent verbal and written communication skills. Expertise with computer software like Microsoft Office (Word, Excel, PowerPoint) ...

The University of Nairobi, a body corporate established under the Universities Act 2012 of the laws of Kenya and the University of Nairobi Charter, is the pioneer institution of University education in Kenya and the region. The only institution of higher learning in Kenya for a long time, the University of Nairobi responded to the national, regional and Afr...   Assistant Senior Secretary Grade C - Dean of Students and Career Services Job Type Full Time Qualification KCSE Experience 3 years Location Nairobi Job Field Administration / Secretarial  AD/11/49/25 - 1 POST Applicants shall have: At least KCSE C (Plain) or KCE Division III or an equivalent qualification with a credit in English Language. (Those who were employed in the University before 2007 will be considered with the grades they already have) and must have completed the following subjects offered by KNEC or an equivalent certificate from a recognized examining body: Business English III Commerce II Secretarial Duti...

Bliss Medical Centre is a leading provider of medical services in East Africa, providing accessible, affordable and quality healthcare services. We are the fastest growing chain of modern outpatient medical services with over 80+ Medical Centres. Our driving force is the desire to see people living healthy for maximum productivity; we bel...   Junior Clerk - CSE Job Type Full Time Qualification BA/BSc/HND Experience Location Nairobi Job Field Administration / Secretarial  Patient Interaction & Support Handle inbound and outbound calls, emails, and walk-in queries from patients and families. Schedule, reschedule, and confirm patient appointments, tests, and procedures. Provide information on hospital/clinic services, doctors’ availability, and treatment processes. Assist patients in completing registration, admission, discharge, and documentation. Service Coordination Coordinate with departments such as nursing, pharmacy, radiology, laboratory, and billing to ensure seamles...

The University of Nairobi, a body corporate established under the Universities Act 2012 of the laws of Kenya and the University of Nairobi Charter, is the pioneer institution of University education in Kenya and the region. The only institution of higher learning in Kenya for a long time, the University of Nairobi responded to the national, regional and Afr...   Assistant Senior Secretary Grade C - Department of Lingistics and Languages Job Type Full Time Qualification KCSE Experience 3 years Location Nairobi Job Field Administration / Secretarial  AD/11/52/25, 1 POST Applicants shall have: At least KCSE C (Plain) or KCE Division III or an equivalent qualification with a credit in English Language. (Those who were employed in the University before 2007 will be considered with the grades they already have) and must have completed the following subjects offered by KNEC or an equivalent certificate from a recognized examining body: Business English III Commerce II Secretarial Dut...

We are a comprehensive Human Capital Consultancy firm dedicated to helping organizations just like yours with their HR activities and work. We believe in creating productive and fruitful relationships with our clients by adding value to your business to ensure that you get the very best return on your Human Capital spend. Our Human Capital solutions, advice ...   Office Messenger - Nairobi Job Type Full Time Qualification Diploma , KCSE Experience 2 years Location Nairobi Job Field Administration / Secretarial  About the Client: Our client, a reputable construction and engineering company in Kenya, is seeking to hire a dependable and committed Office Messenger who will provide reliable, efficient and timely messenger, clerical and support services for the company. The role will ensure smooth running of office operations by handling deliveries, maintaining proper documentation flow, and supporting administrative functions. Duties & Responsibilities: Collect, sort ...

Kenya Builders & Concrete Co. Ltd is the leading company in Kenya in Quarrying and Supplies of Aggregates, Concrete Paving Blocks, Concrete Masonry Blocks, Precast Concrete Products & Civil Works.   SOP Clerk Job Type Full Time Qualification Diploma Experience 1 - 2 years Location Nairobi Job Field Administration / Secretarial  Key Duties/ Responsibilities Order Processing & Data Entry Documentation & System Management Coordination & Communication Compliance & Internal Controls HubSpot CRM Integration Key Outputs/Deliverables Accurate and timely entry of quotations and sales orders in iScala Generation of correct picking lists, invoices, and delivery documentation Up-to-date and accurate customer and product information in the system Clear communication with sales, warehouse, and finance teams Proper document control and audit trail of all processed orders HubSpot CRM and iScala order linkage maintained and updated Academic and professional Qualificatio...

The Kenya Institute of Mass Communication (KIMC) was established in 1961 and was named as the then Voice of Kenya Training School. Its main purpose was to train electronic engineering and technicians for the then, Kenya Broadcasting Service (KBS), that was later rebranded in 1962 as the Kenya Broadcasting Corporation (KBC). KBC was then nationalized in 1964,...   Secretaries - 3 Posts Job Type Full Time Qualification Diploma , KCSE Experience Location Mombasa Job Field Administration / Secretarial  Qualifications Diploma in Secretarial Studies or Equivalent KCSE Certificate minimum C- (minus) Check how your CV aligns with this job Method of Application In addition, the following documents are required: Signed Application Letter, Detailed Curriculum Vitae, copies of Academic and Professional Certificates, National Identity Card, Transcripts and Testimonials, Valid Food Handlers Certificate for Cooks & Hospitality, daytime contacts, Full Names and Contacts of three...

KMFRI was established to conduct research on aquatic systems covering both marine and freshwater. The Institute has grown from staff strength of two Research Scientists at inception to the current 122 scientists. KMFRI’s approved staff establishment stands at 1,350 employees. KMFRI infrastructure capacity has also expanded from two research stations bas...   EXT/KMF/TEMP/2. Office Assistants (5 Posts) Job Type Contract Qualification KCSE Experience Location Nairobi Job Field Administration / Secretarial  Job Specifications The duties and responsibilities of the officer will entail assisting in: - Performing office and messengerial duties; Operating basic office equipment;  Arranging meeting venues professionally and timely; Collecting and dispatching mails/letters/files; Requisitioning office general supplies; Ensuring general office, machines/ equipment/apparatus cleanliness; Collecting and disposing waste;  Dusting offices and ensure habitable office conditions; an...

Summit HR & Marketing Consulting team brings more years of combined experience in human resources consulting, strategy and management. Our consultants become an integral part of your management team, providing hands-on assistance with a variety of human resource concerns.   Spa Receptionist - 4 Positions Job Type Full Time Qualification Diploma Experience Location Nairobi Job Field Administration / Secretarial  Job Description We are currently seeking a Spa Receptionist for one of our clients in the service industry. This role is ideal for a service-oriented professional with a background in service/hospitality who is passionate about wellness and customer experience. Key Responsibilities: Welcome and check in spa guests warmly and professionally. Manage appointment scheduling and coordinate with spa therapists. Handle phone, email, and in-person inquiries regarding services, pricing, and availability. Maintain accurate records of bookings, payments, and cli...

Petanns Driving School and Computer College has rapidly expanded its foothold in Kenya, since its inception to become the trailblazers in the driver training industry. Our roots began with a vision to provide excellent services to our customers. We have over the years grown leaps and bounds, boasting a large updated fleet of vehicles, being serviced by our e...   Sales Representative/ Receptionist/ Accounts Clerk Job Type Full Time , Onsite Qualification Diploma Experience 2 years Location Nairobi Job Field Administration / Secretarial  , Finance / Accounting / Audit  , Sales / Marketing / Retail / Business Development  KEY RESPONSIBILITIES FOR RECEPTIONIST/OFFICE MANAGERS/SALES REPRESENTATIVES Enrollment of students  Telemarketing through CRM Fees collection Customer service Exam management  General branch operations management KEY RESPONSIBILITIES FOR ACCOUNTS CLERKS Debt/fees collection Bank/Mpesa reconciliations Petty cash Management...

Peoplelink Consultants Ltd is a consultancy services company incorporated under the laws of Kenya.   Front Desk Officer/Receptionist Job Type Full Time Qualification BA/BSc/HND , Diploma Experience 1 - 3 years Location Nairobi Job Field Administration / Secretarial  Responsibilities Courteously welcome guests, manage the full check-in/check-out process, and accurately verify reservations, identification, and payment details. Handle all financial transactions including processing payments, preparing invoices, posting charges, and maintaining the front desk cash float. Ensure all transactions, room assignments, and availability updates are accurately recorded and maintained in the Property Management System (PMS). Serve as the primary point of contact for guests, providing information on facilities, handling requests, and responding promptly and professionally to all inquiries or complaints. Handle room reservations via phone, email, and walk-in, and tactfully manage p...

Summit Recruitment & Search was established in 2009 to address the recruitment, mass recruitment, executive search, outsourcing and training needs of companies based in Kenya or wanting to enter the Kenyan, East African, South African and African market. We have a leading proven track record in our field in South Africa, Uganda, Ethiopia, Tanzania, Rw...   Personal Assistant(Media)- Nairobi Job Type Full Time Qualification BA/BSc/HND Experience Location Nairobi Job Field Administration / Secretarial  Key Responsibilities. Manage the C.O.O’s schedule, communication, and correspondence including emails, calls, meetings, and travel plans, ensuring efficient time management and smooth daily operations. Draft, edit, and prepare professional documents and reports such as proposals, letters, presentations, and internal communications for review and approval. Coordinate and organize meetings, events, and company engagements, ensuring all logistics, materials, and briefings are wel...

The Management University of Africa (MUA) is a premier private university that aims at providing innovation, leadership and management solutions to industries and communities in Africa and beyond. The distinct focus of the Management University of Africa is to be the centre of excellence in capacity building in management, leadership, governance and entrepre...   Receptionist Job Type Full Time Qualification Diploma Experience 1 - 3 years Location Nairobi Job Field Administration / Secretarial  JOB PURPOSE The receptionist will serve as the first point of contact for students, staff, visitors, and external stakeholders. He/she will be responsible for managing the front desk, handling inquiries (in person, phone, or email), and providing administrative support to ensure efficient operation of the university’s front office. KEY DUTIES AND RESPONSIBILITIES Greet and welcome visitors, students, and faculty in a professional and friendly manner. Answer, screen, and forward incoming...

The County Government of Kiambu is one of the 47 Counties in the Republic of Kenya that was established under the constitution of Kenya 2010. The County Government as a whole is the successor of the defunct Local Authority and operates under the County Governments Act and a host of other statutes. Kiambu County is located in the Central Highlands of Kenya...   Ward Office Assistant Job Type Full Time Qualification KCSE Experience Location Kiambu Job Field Administration / Secretarial  Requirements for Appointment: Must be an adult Kenyan Citizen. Must have basic Education.  Job Descriptions The following are the duties and responsibilities for the partisan staff: Carry out clerical tasks, such as sorting and sending mail; Keeping an inventory of office supplies and ordering new materials as needed; Welcoming visitors to the office;  Undertaking postage and messengerial services; Maintaining general cleanliness of the office; Scheduling meetings and sending meeting in...

Welcome to the South Eastern Kenya University (SEKU). The University is a fully fledged University and is the successor to the South Eastern University College (SEUCO) which was a Constituent College of the University of Nairobi. The University has undergone tremendous growth since inception in 2008. The current student population stands at around 6,000 s...   Principal Clerical Officer Job Type Contract Qualification Diploma , KCSE Experience 8 years Location Nairobi Job Field Administration / Secretarial  REF: SEKU/ADV/AD/2/10/2025 - 1 POSITION TERMS OF EMPLOYMENT: 6 months renewable contract Job Specifications Duties and responsibilities will entail: Verifying compiled statistical records for accuracy; Processing of human resource records and accounting transaction; Maintaining efficient filing system; Safe custody of invoices, receipts, vouchers and related records; Processing appointments, promotions, discipline cases, transfers and other related duties in human...

Providing knowledge, agility, efficiency, pan-African experience and diligence for our diverse range of clients   Senior Consultant-Company Secretary Job Type Full Time Qualification BA/BSc/HND Experience 6 years Location Nairobi Job Field Administration / Secretarial  , Consultancy  We are looking for a diligent, hardworking and high-performing individual. This role entails managing a significant portfolio of clients and providing end-to-end support to the clients on all company secretarial and corporate governance matters. The ideal candidate is expected to be ambitious, mature and hardworking. This position requires a high level of attention to detail, a positive attitude, awareness of best practices on company secretarial and systems, flexibility, enthusiasm, dependability, discretion, and trustworthiness. The role holder will contribute to the overall efficiency of the firm and help to shape our culture, allowing us to attract the best talent and client relation...

The Social Health Authority (SHA) is a State Corporation established under the Social Health Insurance Act, 2023 and mandated to provide financial risk protection for Kenyan residents by facilitating equitable access to quality healthcare. SHA is responsible for administering the Social Health Insurance Fund, Primary Healthcare Fund, and Emergency, Chronic, ...   Office Assistant III Job Type Full Time Qualification KCSE Experience Location Nairobi Job Field Administration / Secretarial  Qualifications, Skills and Experience Required: For appointment to this grade, a candidate must have: -  Kenya Certificate of Secondary Education (KCSE) means Grade D plain or its equivalent qualification; and  Proficiency in Computer Application. Responsibilities: This is the entry grade for this cadre. An officer at this level will work under the supervision of a senior officer.  Key Responsibilities: Collecting, dispatching mail and running office errands;  Distribution ...

The Catholic Diocese of Malindi, established in 2000, covers a large area along Kenya's north coast, from Masangoni to Lamu. Its main goals are evangelization, nurturing new believers, promoting families, and providing social services through initiatives like schools, a radio station (Radio Bayana), and community programs.   School Secretary Job Type Full Time Qualification Diploma Experience 2 years Location Kilifi Job Field Administration / Secretarial  Manage office operations, correspondence, meetings, and records. Diploma in Secretarial Studies or Business Management, 2+ years’ experience. Check how your CV aligns with this job Method of Application Send your application letter, CV, certificates, and 3 referees to: e-mail:  hr@malindicatholicdiocese.org  or deliver to: Human Resource Office, Pastoral Centre, Catholic Diocese of Malindi, P.O. Box 1573 – 80200 Deadline: Tuesday, 11 November 2025