Procurement Officer at Mater Misericordiae Hospital

The Mater Hospital was opened in 1962 by the Sisters of Mercy, a Catholic Order of Nuns originating from Ireland, three years after registering themselves as the Registered Trustees of an entity under the Perpetual Succession Act (the succeeding legislation after independence). The "Sisters of Mercy" first set up a 60 bed general hospital to cat...

 

Procurement Officer

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience3 years
  • LocationNairobi
  • Job FieldProcurement / Store-keeping / Supply Chain 

Main Duties

  •  Ensuring timely and efficient procurement of goods, works, and services and observing transparency, fairness, and competitiveness
  •  Participating in preparing and receiving bidding documents, and ensuring their safe custody
  •  Undertaking evaluations, negotiations, and award recommendations for bidding processes related to quotations, expressions of interest, proposals, and tenders as per laid down procedures
  •  Sustaining accuracy in preparation of LPOs, GRNs, Issue Notes, Requisitions, and all other documents with the ERP system and manually
  •  Preparing reports and ensuring timely reporting to the relevant authorities (s)
  •  Ensuring that contracts being submitted for approval have supporting documentation, and have been approved at the appropriate stage
  •  Examining, and testing existing contracts and developing new ones as appropriate.
  •  Controlling spend and building a culture of long-term savings on procurement costs.
  •  Spearheading supplier registration processes and conducting market surveys from time to time
  •  Coordinating purchasing and inventory activities on the e-platform
  •  Receiving the materials supplied by the vendor as per the local purchase orders, contracts, and associated documents
  •  Inspecting deliveries thoroughly for quality, quantity, specification condition, condition, and expiry date
  •  Submitting invoices of the materials received from vendors to the Accounts department for payment.
  •  Carrying out periodic inventory counts and ensuring the correctness of stock levels at all times and providing reports
  •  Following up on stock-outs and escalating information on requested items or alternative solutions
  •  Monitoring fridge temperatures, correcting inconsistencies, and safeguarding stock items.
  •  Categorizing materials in different product lines and assigned locations.
  •  Maintaining neatness and tidiness of the store
  •  Issuing, monitoring, supervising stock levels, managing stock movements, and recording transactions as per procedure
  •  Sustaining supportive activities and relationships with all stakeholders

Required Qualifications for the Position

  •  Degree in Procurement related field
  •  3 years working experience in procurement and supplies management
  •  Member of KISM (Kenya Institute of Supplies Management)

Method of Application

 

If you are interested in the above position and you meet the requirements listed, please send your application together with a detailed CV, Copies of Academic Certificates, three [3] referees and include their telephone contacts and email address to hrrecruit@materkenya.com  so as to reach us not later than 21stJune 2024

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