Assistant Records Management Officer III - 2 Posts at National Social Security Fund (NSSF)

The National Social Security Fund is a friendly service organization which exists for the public good. It offers social protection to all Kenyan workers. We provide social security protection to workers in the formal and informal sectors. We register members, receive their contributions, manage funds of the scheme, process and ultimately pay out benefits to ...

 

Assistant Records Management Officer III - 2 Posts

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience
  • LocationNairobi
  • Job FieldICT / Computer 

Job Grade: NSSF Grade 9

The officer at this level will work under the supervision of a senior officer.

Duties & Responsibilities

Specific duties and responsibilities will entail:

  • Participating in the preparation, updating of file indices, conducting records surveys and appraisals;
  • Preparing and implementing records retention and disposal schedules;
  • Implementing procedures for classification, maintenance, protection and disposition;
  • Retrieving, amalgamating and receipting of files in the register and the system;
  • Capturing the requests, complaints and complements in the records management system (TQM, Register);
  • Preparing and updates records management system;
  • Searching for records/files in the system for retrieval of records;
  • Processing and indexing files/records to dispatch to the customers;
  • Sorting, arranges serially and return files into the shelves; and
  • Tracing/tracking overdue/delayed files.

Requirements for Appointment:

  • Diploma in any of the following disciplines: Information Sciences; Records Management and Information Technology, Archives and Records Management or related field from a recognized Institution; and
  • Proficiency in computer applications.

Method of Application

  • Details of the vacancies and the application procedure are available on the Fund’s website www.nssf.or.ke/careeropportunities
  • Qualified and interested candidates should submit a cover letter, curriculum vitae, certified copies of certificates/testimonials and a certified copy of National ID Card by either Post Office or Hand delivery in an envelope indicating the position applied for.
  • If applying for more than one position each application should be in a separate envelope clearly indicating the position on the envelope.
  • Hand delivery applications should be dropped at the Mail Registry, Ground Floor, Block A - Western Wing, Social Security House, Bishops Road.
  • Application letters and envelopes should be addressed to:

The Managing Trustee/CEO

National Social Security Fund (NSSF)

PO. Box 30599 – 00100 NAIROBI

Applications should be received by or before Monday, 9th September, 2024 latest 5:00pm (EAT)

  • The successful candidate(s) shall be required to provide the following documents before issuance of the offer letter in compliance with Chapter 6 of the Constitution 2010:
    • Police Clearance Certificate from the Directorate of Criminal investigations (DCI)
    • Clearance Certificate from the Higher Education Loans Board (HELB)
    • Tax Compliance Certificate from Kenya Revenue Authority (KRA)
    • Clearance form stamped by the Ethics & Anti-corruption Commission (EACC)
    • Clearance certificate from a recognized Credit Reference Bureau (CRB)
  • The Fund offers a competitive salary, comprehensive benefits package and opportunities for professional growth in line with approved Policies.
  • The Fund is committed to protect the privacy and security of all personal data provided by applicants which shall be handled in accordance with the Data Protection Act, 2019.

NSSF is an equal opportunity employer therefore persons with Disabilities, the marginalized and the minorities are encouraged to apply.
Canvassing in any form will lead to automatic disqualification.

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