Meeting & Events Coordinator at Accor

Accor S.A. is a French multinational hospitality company that owns, manages and franchises hotels, resorts and vacation properties

 

Meeting & Events Coordinator

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience2 - 3 years
  • LocationNairobi
  • Job FieldHospitality / Hotel / Restaurant  , Project Management 

Job Description

  • Coordinate with clients to understand their event requirements and expectations.
  • Develop detailed event proposals and timelines based on client needs.
  • Liaise with internal departments such as catering, housekeeping, and audiovisual teams to ensure smooth event execution.
  • Manage event budgets, including cost estimation, invoicing, and tracking expenses.
  • Arrange for equipment and decor based on event needs, working with vendors and suppliers as required.
  • Act as the primary point of contact for clients before, during, and after events.
  • Conduct site visits, showrooms, and pre-event meetings with clients to ensure they are fully briefed on event logistics.
  • Resolve any client concerns or requests in a timely and professional manner.
  • Oversee the setup, execution, and breakdown of events.
  • Ensure that all aspects of the event, from food and beverage services to technical support, run smoothly.
  • Troubleshoot any issues that arise during the event, making real-time decisions to ensure success.
  • Conduct post-event evaluations with clients to gather feedback.
  • Prepare and submit detailed event reports to management.
  • Ensure all equipment and materials are properly accounted for and returned to storage.
  • Assist in promoting Gem Forest M Gallery Nairobi's meeting and event spaces to prospective clients.
  • Participate in sales pitches, networking events, and marketing campaigns.
  • Maintain and develop strong client relationships to secure repeat business.
  • Manage event schedules, calendars, and bookings.
  • Maintain accurate records of all events, including contracts, timelines, and invoices.
  • Ensure compliance with health and safety regulations during events.

Qualifications

  • Bachelor’s degree in Hospitality Management, Event Planning, or a related field.
  • 2-3 years of experience in event planning, hospitality, or related roles, preferably in a luxury hotel environment.
  • Strong organizational skills with the ability to manage multiple events simultaneously.
  • Exceptional customer service and communication skills.
  • Proficient in event management software and Microsoft Office Suite.
  • Knowledge of audiovisual systems and event technologies.
  • Budgeting and financial management experience.
  • Ability to work under pressure and adapt to changing circumstances.
  • Attention to detail with a creative mindset for event design and presentation.
  • Team player with strong leadership and negotiation skills.
  • Excellent time management and problem-solving abilities.

Method of Application

Interested and qualified? Go to Accor on jobs.smartrecruiters.com to apply

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