Administrative Assistant Local Agent at Delegation of the European Union to Kenya

The Delegation has the status of a diplomatic mission (Embassy or High Commission) and officially represents the European Union in Kenya. We promote the European Union's (EU's) values and interests, monitor the political, economic and commercial situation in the country and the region, oversee the various forms of cooperation between the EU and Ke...

 

Administrative Assistant Local Agent

  • Job TypeFull Time
  • QualificationDiploma , KCSE
  • Experience5 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial  , Procurement / Store-keeping / Supply Chain 

To provide administrative and operational support to the Administration's Housing and Infrastructure area by giving technical guidance and assistance to the Section management.  Also, to give assistance in handling contracts and procurement related to logistics.

Main tasks:

  • Procurement of office building and accommodations
  • Follow up of tender procedures related to logistics and general backup of the Procurement Officer.
  • Contract management of all office building, accommodations, security and HoD Residence related contracts
  • Management and maintenance of office building
  • Operational initiator in ABAC workflow
  • Initiating Agent in ABAC Contracts
  • Rent payments for all accommodations
  • Support of staff for accommodation files
  • Establishment and follow up of MoUs
  • Establishment of invoices relating to MoUs and housing agreements.
  • Co-location backup.
  • Coordination and follow-up with relevant official bodies concerning water, electricity and other housing issues.
  • Back-stopper in handling of the inventory management.
  • Back-stopper/assisting in setting up of delegation storage facilities.
  • Security Radios Maintenance and Inventory.
  • Car fleet management backup
  • Assisting/giving guidance in office Maintenance accommodations, residence refurbishment, repairs & maintenance & works. 
  • First line contact person for trouble shooting issues at the Official residence
  • Coordination with office building management & other lessees.
  • Any other duties assigned by the HoA or team leader

EDUCATION and experience required

  • Kenya Certificate of Secondary Education (or equivalent in European education systems of 12 years of schooling)
  • Diploma in Purchasing and Supplies (Procurement) and/or Administrative/Logistics related courses – is an added advantage
  • More than 5 years relevant work experience in management of Operations & Logistics and/or Administration and Procurement

Method of Application

The applicant must send, A Curriculum Vitae using one of the europass templates, available at: https://europa.eu/europass/eportfolio/screen/cv-editor?lang=en     (Attention: other formats will be reason for rejection of the application!), A Motivation letter, signed, addressed to the attention of the Head of EU Delegation to the Republic of Kenya. Scanned version of:

  • Certificate(s),
  • Declarations of work, attesting to the relevant experience,  (no original received will be returned!) Until 15/11/2024 12h00 EAT.

The applicant must send all documents to the following email address: eeasjobs-185@eeas.europa.eu

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