Operations Assistant at Urgent Action Fund-Africa

Urgent Action Fund-Africa provides rapid response grants and technical support to women’s rights organisations, women's human rights defenders and activists who identify strategic and time sensitive opportunities to advance women's rights in Africa.

 

Operations Assistant

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience2 - 3 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial  , Logistics 

Position Overview

Reporting to the Senior Operations Officer, the incumbent shall ensure efficiency in the management of the office and provide logistical and operations support to the UAF-Africa Nairobi office.

Specific Responsibilities

  • Provide logistical support for events, missions, and conferences.
  • Facilitate hotel visits to assess events, staff, and stakeholders’ travel.
  • Assist in travel arrangements, including verifying all bookings with hotels and airlines, processing of visas, collaborating with transport companies for all ground transfers, and providing travel insurance for staff.
  • Facilitate travel logistics for the Executive Director in Kenya in liaison with the Senior Operations Officer.
  • Support the drafting of travel logistics notes for all travels related to the events.
  • Collaborate with approved travel agents on ticketing.
  • Ensure travel documents and next of kin information for travelers and participants are up to date and filed for smooth ticketing processes.
  • Prepare purchase requests for approval, negotiate with suppliers, and liaise with the Procurement Committee for supplier selection.
  • Facilitate logistics for the Feminist Republik Festival as scheduled.
  • Assist in managing the organisation’s filing system.
  • Monitor follow-up actions from correspondence.
  • Minute-taking during the various meetings.
  • Respond to internal and external emails.
  • Supervise the function of the Office Assistant and Operations Intern
  • Facilitate office errands as necessary.
  • Ensure maintenance of equipment and office premises in consultation with the landlord.
  • Assist in managing vendor performance and adherence to contracted terms, ensuring suppliers comply with the Fund’s policies.
  • Supervise all aspects of office reception, including, but not limited to, answering phone calls, meeting, greeting, and settling visitors.
  • Schedule and assist with preparing internal and external meetings (e.g., sending meeting invitations, booking and preparing rooms, organizing catering, minute-taking etc.).
  • Dispatch all posts and packages as necessary.
  • Supervise office supplies stocks (stationery, kitchen supplies, IEC materials) and flagging when new supplies need to be ordered;
  • Oversee general office duties on demand: photocopying, faxing, mailing and filing (hard copy and digital).
  • Undertake other tasks and activities as requested.

Qualifications

The ideal candidate shall have:

  • Bachelor’s degree in Business Studies, Commerce or any related field
  • 2- 3 years experience in administrative and logistics processes.
  • Proficiency in Excel, Word and PowerPoint.
  • Excellent written and verbal skills
  • Ability to interface sensitively with people from various social, economic, political, cultural and religious backgrounds.
  • Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results and building effective teams.

Method of Application

Interested and qualified? Go to Urgent Action Fund-Africa on uafahrrec.peopleshr.com to apply

Comments

Post a Comment

Popular posts from this blog

Project Director at LVCT Health

LVCT Health is an indigenous Kenyan non-governmental and not-for-profit organization established in 2001. We are driving Kenya towards HIV prevention, with an ultimate goal of reducing HIV infections to zero. We offer integrated HIV services through development of models that are scaled up to the national models. We also carry out sexual and reproductive ...   Project Director Job Type Full Time Qualification MBA/MSc/MA Experience 7 - 10 years Location Kiambu Job Field Medical / Healthcare  Job purpose The Project Director will be responsible for providing overall strategic and technical oversight to the Dhibiti Project in Central region. This includes responsibility for the technical, monitoring and evaluation and financial and operations components of the project. S/he will work closely with the Program Director and other directors/managers to ensure adherence to technical and contractual requirements of the grant, achievement of targets and project alignment to institutional vision
Read more

Information Communication Technology - 12 Posts at Judiciary of Kenya

The Judiciary is one of the three State organs established under Chapter 10, Article 159 of the Constitution of Kenya. It establishes the Judiciary as an independent custodian of justice in Kenya. Its primary role is to exercise judicial authority given to it, by the people of Kenya. The institution is mandated to deliver justice in line with the Constitut...   Information Communication Technology - 12 Posts Job Type Contract Qualification Diploma Experience Location Nairobi Job Field ICT / Computer  , Internships / Volunteering  Job Description For appointment to an internship position in ICT, a candidate must:  Have a Diploma in any of the following fields: Computer Science, Information Technology, Information and Communication Technology or its equivalent from a recognized institution. Have graduated not earlier than the  year 2022;  Method of Application Interested and qualified? Go to Judiciary of Kenya on jobs.court.go.ke to apply
Read more

School Office Administrative Officer (a female preferred) at Tamkeen Integrated Schools

School Office Administrative Officer (a female preferred) Job Type Full Time Qualification BA/BSc/HND , Diploma Experience 3 - 5 years Location Nairobi Job Field Administration / Secretarial  Tamkeen Integrated Schools (TIS), is a private school in Kileleshwa providing the revered Cambridge System from Kindergarten to A-levels with a strong emphasis on STEM, Islamic Education, and Coding Programs. Our holistic approach integrates spiritual enrichment, recreation, and specialized teaching in Islamic Values, Arabic, and Quran memorization, fostering student ownership of learning in a modern Islamic education system. Tamkeen Integrated Schools is actively seeking a highly skilled Administrative Officer to join our team. The ideal candidate will bring a wealth of experience in school office administration, with a specific focus on the Cambridge system and academic matters. Exceptional organizational skills and a strong commitment to customer service and problem solving are essential. Key R
Read more