Procurement Officer at United Nations Office at Nairobi (UNON)

United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the program...

 

Procurement Officer

  • Job TypeFull Time
  • QualificationBA/BSc/HND , MBA/MSc/MA
  • Experience5 years
  • LocationNairobi
  • Job FieldProcurement / Store-keeping / Supply Chain 

Responsibilities

  • Plans, develops and manages all procurement and contractual aspects of projects of significant complexity specifically related to major construction and renovations of buildings within the UNON complex through a worldwide procurement of diverse services and commodities (e.g. works, services, information technology, electronic equipment and instruments, building maintenance materials, office supplies, construction, furniture, etc.) taking into account local economic and other conditions.
  • Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.
  • Provide technical advice on procurement activities to officials of substantive units during all phases of procurement cycle.
  • Supervise/oversee preparation and distribution of invitations to tender and manage/conduct all aspects of the tender exercise.
  • Utilize establishment procurement procedures to clarify and solve procurement-related queries from requisitioners.
  • Establish and maintain work program and time frames for processing requests in accordance with the procurement manual.
  • Develop and prepare contracts for the procurement of goods and services; Issue international tender invitations; Evaluate responses and make recommendations for the finalization of purchase and award of contracts; Approve procurement orders up to the authorized limits and prepare draft submissions for the Chief Procurement Officer (CPO) before presentation to the committees on contacts for review and subsequent approval by the authorized official.
  • Conduct market research via internet and trade publications to keep abreast of market developments; Research and analyze statistical data, market reports and availability of goods and services.
  • Oversee adherence to contractual agreements, recommend amendments and advise vendors and requisitioners on contractual rights and obligation; Conduct or coordinate all phases of negotiation of disputes arising from contacts.
  • Prepare a variety of procurement related documents, contacts, communication and guidelines.
  • Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
  • Performs any other duties as requested by the supervisor.

Education

  • An advanced university degree (Master's or equivalent) in supply chain management, procurement, business administration, commerce, engineering, law or related fields is required.
  • A first-level degree (Bachelor's degree or equivalent) in the specified fields of studies with two (2) additional years of relevant work experience may be accepted in lieu of the advanced university degree.
  • Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Job - Specific Qualification

  • Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent professional certification is required. Please attach a copy of your CIPS Level 4 certificate or a copy of your equivalent professional certification.

Work Experience

  • Five (5) years of experience in Procurement of global service contracts, out of which three (3) years in Contract Administration and/Contract Management is required.
  • Experience in administering or managing design and/or construction contracts in the UN system or international organizations is desirable.
  • Experience in managing large procurement cases for goods and services in large international organizations is desired.
  • One (1) year experience supervising a procurement team is desirable.
  • Experience working with a Systems Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.
  • Two (2) years or more of experience in data analytics or related area is desirable.

Method of Application

Interested and qualified? Go to United Nations Office at Nairobi (UNON) on careers.un.org to apply

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