Team Assistant at UN-Habitat

The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The Urban Economy Branch of UN-Habitat has the mandate to promote local capabilities of local go...

 

Team Assistant

• Job TypeFull Time
• QualificationKCSE
• Experience3 years
• LocationNairobi
• Job FieldAdministration / Secretarial 

Responsibilities

• Document and Communication Management
• Responds or drafts responses to routine correspondence and communications.
• Proofreads documents and edits texts for accuracy, grammar, punctuation, style, and format standards.
• Reviews, records, distributes, and processes mail and other documents; follows up on pending actions.
• Updates and maintains large distribution lists, and coordinates printing, translation, and shipment arrangements.
• Responds to moderately complex information requests, referring inquiries as necessary.
• Assists in the preparation of presentation materials using appropriate software.
• Data Management and Reporting
• Monitors processes and schedules, verifying documents, approvals, and compliance with legal and financial requirements.
• Generates a variety of statistical and other reports using databases.
• Performs data entry and extraction functions.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Administrative and Logistical Support
• Provides secretarial, administrative, and logistical support for meetings, boards, committees, and conferences.
• Maintains calendars/schedules and communicates updates to relevant staff.
• Performs general administrative tasks, including leave and attendance recording, arranging meetings, and handling reservations.
• Prepares and processes administrative documents (e.g., requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications).
• Maintains files and databases for the work unit.
• Technical and IT Support
• Assists with software and office equipment support.
• Assists in the maintenance of websites, including scanning, converting, and posting documents online.
• Guidance and Support to Team Members
• Provides guidance to less experienced staff on office processes, procedures, and computer applications.
• Other Tasks
• Performs other duties as assigned.

Education

• High school diploma or equivalent.

Work Experience

• A minimum of three (3) years of experience in general office support, administration or related area is required.
• The minimum years of relevant experience is reduced to one (1) year for candidates who possess a first-level university degree or higher.
• Experience utilizing Microsoft Office packages, including Word and PowerPoint, to draft presentations and correspondence is required.
• Experience supporting intergovernmental meetings is desirable. Experience working within the UN common system or similar international organizations is desirable.
• One (1) year or more of experience in data analytics or related area is desirable

Method of Application

Interested and qualified? Go to UN-Habitat on careers.un.org to apply