Administration Officer I, Central Office at Kenya Power

Kenya Power owns and operates most of the electricity transmission and distribution system in the country and sells electricity to over 4.8 million customers (as at June 29, 2016). The Company’s key mandate is to plan for sufficient electricity generation and transmission capacity to meet demand; building and maintaining the power distribution and ...

 

Administration Officer I, Central Office

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience5 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial  , Real Estate 

Job Ref. HR: KP1/5B.2/1/3/1988

This position will be reporting to the Senior Administration Officer, Central Office. The key duties and responsibilities will include;

  • Ensure safe, suitable, functional and aesthetic built environment and associated support services for intended purpose.
  • Carry out facility inspections, occupancy, use and condition assessments, review reports, initiate corrective action and participate in development of programs for enhancement of occupant experience.
  • Participate in development of maintenance schedules and facilitate planned preventive and corrective maintenance of building components, equipment, and plant such as lifts, pumps, air conditioners and standby generators as well as office furniture and equipment.
  • Facilitate provision of facilities support services activities including office furniture and equipment, space arrangements, mail services, routine maintenance, telephone services, beverage services, parking, cleaning services, garbage collection and fumigation amongst others.
  • Participate in development and implementation of workplace solutions and initiatives.
  • Facilitate in setting up of offices, implementation of user briefs, compliance with company standards and resolving emerging issues arising thereof.
  • Initiate and carry out stakeholder engagements for space arrangements, rationalisations and relocations as and when required and coordinate actions with relevant departments.
  • Ensure reconciliation and payment of bills and invoices as per company procedures ensuring value for money. Approve job cards and service records for contracted and in-house services.
  • Facilitate statutory compliance related to premises and workplaces, and payment of related licenses and permits.
  • Prepare schedule of materials, specification and bills of quantities for goods and services pertaining to Administration Services function and participating in their purchase.
  • Implementation safety, health, and environment guidelines issued from time-to-time.
  • Implement policies, strategies, norms and procedures pertaining to administrative support services and the physical work environment in the Region.
  • Carrying out market surveys and estimates for budget preparation and decision making.
  • Accounting for inputs and resources provided for provision of facilities support services.
  • Providing long-term solutions to frequent service requests from users and giving feedback.
  • Maintain up-to-date furniture and office equipment inventory
  • Implement disposal plans in relation to obsolete office equipment/furniture/fittings.

Appointment Specifications

  • Bachelor’s Degree in Building Management, Facilities Management, Property Management, Real Estate, Construction Management, Building Construction, Business Administration, Social Sciences or related fields from a recognized Institution.
  • Full/Professional Member of a relevant professional body. Be a member in good standing.
  • A minimum of Five (5) years relevant work experience in facilities management, administration or building maintenance and management
  • Demonstrated results in work performance
  • Good interpersonal and communication skills
  • Supervisory and team leadership skills
  • A high degree of initiative & analytical thinking
  • Attention to detail and self-driven
  • Negotiation skills & reporting skills
  • Strong and demonstrable ethical and integrity credentials

Method of Application

Interested persons should submit their applications online through visiting Kenya Power website on http://www.kplc.co.ke. Attach detailed Curriculum Vitae, copies of academic and professional certificates and other testimonials. Please note that we may use this information to conduct background verification during the recruitment process. Quote the title of the position you are applying for and include your mobile telephone contact and email address and to be received not later than Friday, 10th January 2025.

Only candidates offered employment shall present the following clearance certificates;

  • Valid Certificate of Good Conduct from the Directorate of Criminal Investigations
  • Valid Clearance Certificate from Higher Education Loans Board (HELB)
  • Valid Tax Compliance Certificate from Kenya Revenue Authority (KRA);
  • Current Clearance from the Ethics and Anti-Corruption Commission (EACC);
  • Current Report from an approved Credit Reference Bureau (CRB)

Canvassing will lead to automatic disqualification. 

Interested and qualified? Go to Kenya Power on www.kplc.co.ke to apply

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