Senior Administration Officer, Central Office at Kenya Power

Kenya Power owns and operates most of the electricity transmission and distribution system in the country and sells electricity to over 4.8 million customers (as at June 29, 2016). The Company’s key mandate is to plan for sufficient electricity generation and transmission capacity to meet demand; building and maintaining the power distribution and ...
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Senior Administration Officer, Central Office

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience7 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial  , Building and Construction 

Job Ref. HR: KP1/5B.2/1984

This position will be reporting to the respective Chief Administration Services Officer. The key duties and responsibilities will include;

  • Facilitate the implementation of standards and work instructions towards provision of a safe, suitable, functional and aesthetic built environment and associated support services for intended purpose.
  • Plan and initiate facility inspections, occupancy, use and condition assessments, review reports, initiate corrective action and participate in development of programs for enhancement of occupant experience.
  • Plan and initiate maintenance schedules and facilitate planned preventive and corrective maintenance of building components, equipment, and plant such as lifts, pumps, air conditioners and standby generators as well as office furniture and equipment.
  • Initiate and coordinate provision of facilities support services including office furniture and equipment, space arrangements, mail services, routine maintenance, telephone services, beverage services, parking, cleaning services, garbage collection and fumigation amongst others.
  • Participate in the development and implementation of workplace solutions and initiatives that provide lasting solutions and resolve emerging issues.Initiate and facilitate implementation of new installation, optimization, replacement and refurbishment of building services, plant and machinery.
  • Coordinate setting up of offices, implementation of user briefs, compliance with company standards and resolving emerging issues arising thereof.
  • Facilitate optimal reservation, allocation and distribution of resources and amenities in liaison with internal and external stakeholders. 
  • Initiate and carry out stakeholder engagements for space arrangements, rationalisations and relocations as and when required and coordinate actions with relevant departments.
  • Implement safety, health and environment guidelines and ensure statutory compliance related to premises and workplaces, and payment of related licenses and permits.
  • Prepare schedule of materials, specification and bills of quantities for goods and services pertaining to Administration Services function and participating in their purchase.
  • Verify records and account for inputs and resources provided for provision of facilities support services.
  • Verify amounts payable and ensure fulfilment with obligations and performance set in respective service contracts, service level agreements, statutory and regulatory requirements ensuring value for money.
  • Monitor and control recurrent expenditure lines within approved contracts and budget ceilings.
  • Updating and maintain asset inventory and facilitate updating in respective systems.
  • Participate in evaluating of overall performance of facilities by gathering, analyzing and interpreting data and metrics for management and decision making.
  • Providing professional guidance on facilities support services matters.
  • Safe custody of office furniture and equipment, building installations and plant, administration documents and records.

 Appointment Specifications

  • Bachelor’s Degree in Building Management, Facilities Management, Property Management, Real Estate, Construction Management, Building Construction, Business Administration, Social Sciences or related fields from a recognized Institution.
  • Postgraduate qualification in project management, property management, facilities management, business administration or equivalent qualification.
  • Full/Professional Membership of relevant professional bodies. Be a member in good standing.
  • A minimum of seven (7) years working experience in facilities management
  • Excellent planning, presentation, evaluation skills
  • Strategic and analytical thinker
  • Thorough understanding of Company business
  • Strong communication & negotiation Skills
  • Creativity and innovation
  • Drive for results and achievement
  • Commitment to Company Vision and Values

Method of Application

Interested persons should submit their applications online through visiting Kenya Power website on http://www.kplc.co.ke. Attach detailed Curriculum Vitae, copies of academic and professional certificates and other testimonials. Please note that we may use this information to conduct background verification during the recruitment process. Quote the title of the position you are applying for and include your mobile telephone contact and email address and to be received not later than Friday, 10th January 2025.

Only candidates offered employment shall present the following clearance certificates;

  • Valid Certificate of Good Conduct from the Directorate of Criminal Investigations
  • Valid Clearance Certificate from Higher Education Loans Board (HELB)
  • Valid Tax Compliance Certificate from Kenya Revenue Authority (KRA);
  • Current Clearance from the Ethics and Anti-Corruption Commission (EACC);
  • Current Report from an approved Credit Reference Bureau (CRB)

Canvassing will lead to automatic disqualification. 

Interested and qualified? Go to Kenya Power on www.kplc.co.ke to apply

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