Executive Assistant at Qhala

Our goal is simple. We exist to help you in your digital transformation and innovation journey. As a dedicated team of professionals, including health informatics specialists and experts in technology for social impact, we offer a comprehensive suite of solutions tailored to your needs. Whether you’re seeking to enhance healthcare through cutting-...

 

Executive Assistant

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience10 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

Key Responsibilities

  • Manage the CEO's daily schedule, appointments, and meetings.
  • Prepare and coordinate materials for meetings, presentations, and reports.
  • Serve as the first point of contact for the CEO, handling inquiries with professionalism.
  • Communication Management:
  • Screen, prioritize, and manage the CEO's email and correspondence.
  • Draft, proofread, and format documents and communication on behalf of the CEO.
  • Event Coordination:
  • Organize and coordinate events, meetings, and travel arrangements for the CEO.
  • Handle logistics for conferences, board meetings, and team gatherings.
  • Administrative Oversight:
  • Maintain confidentiality and ensure compliance with company policies in all matters.
  • Implement and manage efficient office systems and procedures.
  • Handle expense reporting and budget tracking for the CEO.
  • Stakeholder Engagement:
  • Act as a liaison between the CEO and internal or external stakeholders.
  • Coordinate communication to ensure seamless operations across the organization.
  • Special Projects:
  • Assist the CEO with ad hoc projects, research, and assignments.
  • Provide strategic support to ensure the execution of high-priority initiatives.

Requirements:

  • Minimum 10 years’ experience as an Executive Assistant or similar role, preferably with C-level executives.
  • Bachelor’s degree in Business Administration, Communications, or related field (preferred).
  • Proficiency in Microsoft Office Suite and project management tools.
  • Exceptional communication skills (written and verbal).
  • Excellent organizational and time-management abilities.
  • Ability to handle multiple priorities in a fast-paced environment.
  • High level of discretion and integrity in managing confidential information.
  • Strong interpersonal skills to build relationships across all levels.

Method of Application

Interested and qualified? Go to Qhala on docs.google.com to apply

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