Human Resource Officer at Kenya Institute of Management (KIM)

History The Kenya Institute of Management (KIM) is a membership based non-profit making professional management organization committed to the promotion of excellence and integrity in the practice of management. The Institute was established in 1954 as a premier institute that provides management consultancy and capacity building services to corporate orga...

 

Human Resource Officer

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience2 years
  • LocationNairobi
  • Job FieldHuman Resources / HR 

Main Responsibilities

  • Manage data entry and profiling, including employment records, status changes (appointments, probation, promotions, transfers, separations, confirmations, end of contracts, and staffing changes), and prepare related reports.
  • Prepare the monthly payroll and ensure all statutory deduction reports are forwarded to the finance department for payment by the 5th of every month.
  • Manage all types of leave (study, annual, paternity, compassionate) for the entire institution, including branches, leave schedules, and administration.
  • Provide general clerical and administrative support to the HR division, including drafting letters, memoranda, and reports related to human resource programs.
  • Ensure all staff have up-to-date job descriptions and that their files are properly maintained in safe custody.
  • Perform general office support duties, including making copies, maintaining calendars, sorting and distributing mail, and ordering office supplies.
  • Assist in analyzing staff needs and performance reports, including appraisals, training needs assessments, and performance improvement plans.
  • Coordinate with medical providers to ensure KIM employees are covered and receive their medical cards.
  • Assist in developing, communicating, and enforcing the Institute’s policies, procedures, and code of ethics to ensure ethical practices among staff and stakeholders.

Key Performance Indicators

  • Accuracy of HR records.
  • Effective administration of the HR registry/database (HRIS).
  • Compliance with HR policies.
  • Conducting skills audits.
  • Efficient payroll management.
  • Proper records management.

Key Skills and Competencies

  • Knowledge of Enterprise Resource Planning (ERP).
  • Computer literacy.

Knowledge and Experience Required

  • Bachelor’s degree in Human Resource from a recognized university.
  • Two (2) years of relevant experience.
  • Membership in the Institute of Human Resource Management (IHRM).

Method of Application

Interested and qualified? Go to Kenya Institute of Management (KIM) on docs.google.com to apply

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