Program Officer - Disaster Management at World Vision Kenya

World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.

 

Program Officer - Disaster Management

  • Job TypeFull Time
  • QualificationBA/BSc/HND , MBA/MSc/MA
  • Experience4 years
  • LocationNairobi
  • Job FieldNGO/Non-Profit  , Project Management 

Key Responsibilities:

Programme Design, Management and Reporting

  • Ensure that the project log frames and M&E plans are realistic.
  • Ensure timely review and submission of narrative reports and other periodic reports to rightful stakeholders
  • Participate in monitoring Disaster Management projects progress.
  • Ensure that project goals and objectives are achieved and grant requirements are adhered to.
  • Maintain a good working relationship with national office technical specialists to enhance their contribution to the technical aspects of the projects designs.
  • Monitor the country’s humanitarian landscape and ensure emerging risks are analyzed and addressed.
  • Ensure successful roll out and implementation of Disaster Management (DM) grants including timely start of grants projects.
  • Effective follow up on DM project implementation to ensure they are timely and as per design document and donor standards.
  • Technical support rendered in analyzing and utilizing relevant monitoring data by different stakeholders and grant projects teams.
  • Standardized monitoring tools applied by project teams.
  • Lessons learned from different projects shared to enhance local planning and implementation, modifications that might be necessary at the local level suggested based on evidence and lessons learned.
  • Implementation and expenditure levels regularly reviewed & tracked and work plans and budgets managed with the finance team.
  • Timely follow up on implementation of project audit recommendations.
  • Effective cross-functional linkages established among Disaster Management projects.
  • Timely recruitment of Project staff supported and new staff properly oriented on L&R specific programming processes, products and specific donor requirements;
  • Staff capacity built on specific grants programming guidelines as per donor specifications.

Quality Assurance and Technical Support

  • Ensure assessments, designs, monitor and evaluation of Projects in alignment with set standards realized.
  • Ensure that Project designs and implementation plans are reviewed and appraised.
  • Timely and relevant analysis and recommendations provided to project leadership and staff.
  • Ensure well-coordinated baselines and evaluation processes and participation in these events.
  • Implementation of established guidelines and policies monitored for critical milestones in the life cycle of Disaster Management projects during surveys, reviews, evaluations and reports.
  • Management and donors notified of any significant changes through regular communication.
  • Relevant data from across DM grant projects collated, analyzed and interpreted in a systematic way
  • Regular narrative and financial progress reports prepared and shared (monthly, quarterly, semi- annual and annual reports) with the NO, Government, SO, donors and other partners.
  • Support baseline surveys/assessments/situational analysis on Disaster management needs, community
  • Ensure M & E plans are compiled and indicator tracking tables are tracked and updated.
  • Appropriate use of information management systems for DM grants for management decision making;
  • Documentation of all project’s initiatives for accountability well-coordinated;
  • Lessons learned from monitoring shared with national office operations staff in a way that supports ongoing learning and development
  • The DM projects profiled internally and externally in liaison with the Communications department;

Resource Acquisition for Disaster Management

  • Ensure timely and accurate funding proposals are developed in line with donor requirements and WVK standards in collaboration with the other sector specialists and RAM for highly competitive humanitarian-related concept notes and proposals;
  • Calls and queries by Government, Donors and SOs on the projects effectively responded to in coordination with RAM and DM leadership
  • Concepts and proposals to deepen and scale up the impact of the projects and other Disaster Management initiatives developed in close liaison with RAM and the other sector teams.
  • Provide regular updates to WV’s Support Offices and donor regarding funding and commitments.
  • Lead the roll out and implementation of an integrated, organizational wide, resource acquisition and management system for all funding streams for Food Assistance and DM at large.
  • Participate in donor budget negotiations.
  • Lead the roll out and implementation of an integrated, organizational wide, resource acquisition and management system for all funding streams for Food Assistance and DM at large.
  • Participate in donor budget negotiations.

Advocacy, Networking and Engagement with Strategic & New Partnerships Development

  • Representation of WV Kenya in key Disaster Management stakeholder forums/meetings at the National level.
  • Effective linkages and collaboration forged with key structures that include the National Drought Management Authority, UN, Donors and other INGOS and International Agencies.
  • Support to community led processes of monitoring public service delivery provided and Community capacity enhanced for participation in policy & advocacy.
  • Effective networks established with stakeholders at County and National level
  • Project SO and donor field visits coordinated in liaison with RAM and Disaster Management teams.
  • Facilitate donor engagement especially with the International Organization of Migration (IOM) and other main emergency donors (BHA, ECHO, among others).
  • Ensure timely responses to SOs and Donor queries
  • Ensure quality representation with donors, NGOs, Government and other stakeholders.
  • Participate and strengthen the Partnerships/ Networks

Capacity Building and Learning

  • Design appropriate trainings for staff based on the emerging trends in DM and food assistance; skills in proposal development.
  • Facilitate trainings for the National Disaster Management Team (NDMT) and the Integrated Disaster Management Committee (IDMC), COVACA, Do-No-Harm (DNH), Disaster Risk ReductionDRR
  • Maintain a culture of continuous learning through applied research, cutting edge analysis, and documentation of best practices.
  • Technical backstopping for

Others duties

  • Other duties assigned to by the supervisor accomplished

On call for DM response/participation in the National RRT

Knowledge/Qualifications for the role

  • A Bachelor’s degree in International Relations, Development, Project Planning and Management, Agribusiness Management and Enterprise Development
  • Relevant field A Master’s Degree in International Development is an added advantage.
  • Excellent written and spoken English is essential
  • Demonstrated experience in Economic development, Livelihood and resilience, Agri business and climate change interventions.
  • A minimum of 4 years of INGO field experience in implementing or managing similar related projects or programs
  • High level of understanding of grant programming
  • Prior experience of project implementation is preferred.
  • Ability to engage at a strategic level with senior government officials and UNHCR, INGO officials at the County & National level.
  • Strong budgetary and financial management skills, organizational skills, communication and interpersonal skills
  • Ability to use a computer and software to develop or maintain spreadsheets and databases
  • A mature and committed Christian, able to stand above denominational diversities
  • Strong organizational skills and an ability to work with diverse teams across the organization.
  • Willingness to travel to the field as and when needed
  • Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work

Method of Application

Interested and qualified? Go to World Vision Kenya on worldvision.wd1.myworkdayjobs.com to apply

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