Procurement and Administration Officer at Emali Dedicated Children's Agency

Welcome to Emali Dedicated Children’s Agency (EDCA), a passionate Non-Governmental Organization committed to creating opportunities for Deprived, Excluded, and Vulnerable children (DEV). Our mission centers on ensuring child survival, growth, and development by providing support to families and caregivers to meet their needs. Founded as a Community-...

 

Procurement and Administration Officer

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience
  • LocationKajiado
  • Job FieldProcurement / Store-keeping / Supply Chain 

Purpose

The Procurement and Admin Officer is responsible for the efficient procurement functions for EDCA’s office. The position holder will procure Program supplies, services and equipment, while ensuring good practices and maintaining audit-compliant records. The Procurement and Administration Officer will ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with EDCA and donor procurement policy and procedures.

DUTIES/RESPONSIBILITIES
Procurement Planning

  •  Collecting, organizing, and analyzing data market information to enable effective procurement planning.
  •  Preparing and implementing procurement plans following EDCA procurement Policies
  •  Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement.
  •  Lead periodic vendor prequalification

Procurement

  • Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with EDCA and donors’ standards, the role holder will:
  •  Support the development of procurement specifications
  •  Process approved Purchase requisitions through the procurement software ensuring data accuracy.
  •  Initiate and process Request for quotations (RFQ) and Request for proposals (RFP).
  •  Train and certify procurement committee members and participate in tender meetings and evaluations.
  •  Prepare bids analysis and other bidding documents for approval.
  •  Conduct negotiations with suppliers that is transparent and documented.
  •  Review procurement documents for accuracy before taking payment for approval.
  •  Collaborating with all departments by Coordination with finance, grants, and program to ensure smooth and timely procurement

Contract Management

  •  Prepare and executing contracts for recommended bidders
  •  Timely renew qualifying contracts and Master Agreements
  •  Execute contracts against set performance indicators

Supplier Management

  • The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes:
  •  Maintaining supplier’s files and documentation
  •  Monitoring and documenting supplier performance
  •  Maintain supplier performance score cards.

Supplier Management

  • You will assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements by:
  •  Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
  •  Providing consistent and constructive support to other departments to ensure compliance with policies and procedures
  •  Identifying and reporting procurement red flags across the procurement value chain

Child Safeguarding

  •  Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable s/he to promote strong safeguarding practices, understand the child safeguarding policy and procedures and conduct her/himself in a manner consistent with EDCA’s Child Safeguarding Policy.

Qualifications, Knowledge and Skills

  • Minimum level of academic qualification, skills and knowledge required to perform effectively in the role
  •  A bachelor’s degree in commerce, Business Administration or any other related field from a recognized academic institution
  •  Good oral and written communication skills
  •  Practical knowledge and experience with any procurement software.
  •  Good planning, financial and budgeting skills
  •  Energetic, proactive with ability to meet deadlines in a busy environment.
  •  Negotiation and relationship building management with suppliers.
  •  Team player
  •  Customer service excellence

Deadline - 11:59 PM on 17th March 2024.

Method of Application

Interested candidates should submit their application at hr@emalidca.org  

Comments

Post a Comment

Popular posts from this blog

Project Director at LVCT Health

LVCT Health is an indigenous Kenyan non-governmental and not-for-profit organization established in 2001. We are driving Kenya towards HIV prevention, with an ultimate goal of reducing HIV infections to zero. We offer integrated HIV services through development of models that are scaled up to the national models. We also carry out sexual and reproductive ...   Project Director Job Type Full Time Qualification MBA/MSc/MA Experience 7 - 10 years Location Kiambu Job Field Medical / Healthcare  Job purpose The Project Director will be responsible for providing overall strategic and technical oversight to the Dhibiti Project in Central region. This includes responsibility for the technical, monitoring and evaluation and financial and operations components of the project. S/he will work closely with the Program Director and other directors/managers to ensure adherence to technical and contractual requirements of the grant, achievement of targets and project alignment to institutional vision
Read more

Information Communication Technology - 12 Posts at Judiciary of Kenya

The Judiciary is one of the three State organs established under Chapter 10, Article 159 of the Constitution of Kenya. It establishes the Judiciary as an independent custodian of justice in Kenya. Its primary role is to exercise judicial authority given to it, by the people of Kenya. The institution is mandated to deliver justice in line with the Constitut...   Information Communication Technology - 12 Posts Job Type Contract Qualification Diploma Experience Location Nairobi Job Field ICT / Computer  , Internships / Volunteering  Job Description For appointment to an internship position in ICT, a candidate must:  Have a Diploma in any of the following fields: Computer Science, Information Technology, Information and Communication Technology or its equivalent from a recognized institution. Have graduated not earlier than the  year 2022;  Method of Application Interested and qualified? Go to Judiciary of Kenya on jobs.court.go.ke to apply
Read more

School Office Administrative Officer (a female preferred) at Tamkeen Integrated Schools

School Office Administrative Officer (a female preferred) Job Type Full Time Qualification BA/BSc/HND , Diploma Experience 3 - 5 years Location Nairobi Job Field Administration / Secretarial  Tamkeen Integrated Schools (TIS), is a private school in Kileleshwa providing the revered Cambridge System from Kindergarten to A-levels with a strong emphasis on STEM, Islamic Education, and Coding Programs. Our holistic approach integrates spiritual enrichment, recreation, and specialized teaching in Islamic Values, Arabic, and Quran memorization, fostering student ownership of learning in a modern Islamic education system. Tamkeen Integrated Schools is actively seeking a highly skilled Administrative Officer to join our team. The ideal candidate will bring a wealth of experience in school office administration, with a specific focus on the Cambridge system and academic matters. Exceptional organizational skills and a strong commitment to customer service and problem solving are essential. Key R
Read more