Human Resources Assistant (Multiple Positions) at United Nations Office at Nairobi (UNON)

United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the program...

 

Human Resources Assistant (Multiple Positions)

  • Job TypeFull Time
  • QualificationBA/BSc/HND , KCSE
  • Experience7 years
  • LocationNairobi
  • Job FieldHuman Resources / HR 

Responsibilities

  • RECRUITMENT AND PLACEMENT: Assist in processing vacancy announcements.  
  • Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
  • Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
  • Assists in the recruitment of consultants and individual contracts, including posting of job openings, review and placement of consultants and individual contractors.
  • Assists in organizing and coordinating competitive recruitment examinations.
  • Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
  • Reviews and processes personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).
  • STAFF DEVELOPMENT AND CAREER SUPPORT TRAINING: Assists in the organization and conducts of training courses and workshops.
  • JOB DESIGN AND CLASSIFICATION:  Assists in reviewing and processing requests for classification.
  • Provides advice and answers general queries on classification procedures and processes.
  • LOCAL OUTREACH INITIATIVE: Assist on local outreach initiatives to attract potential talent e.g., university career fairs, online webinars, social media platforms like LinkedIn, etc.
  • Assist on local head-hunting initiatives to attract potential talent to apply for advertised vacancies. 

Education

  • Completion of High school diploma or equivalent is required. Supplemental training in human resources, administration or related area is required.
  • Bachelor’s degree in human resources, business administration and other related area is desirable.

Work Experience

  • A minimum of seven (7) years of progressive work experience in human resources, administration or related field is required out of which 2 years should be in recruitment.
  • The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree. Experience in the whole recruitment process from vacancy building to onboarding of staff is required.
  • Experience in the use of recruitment and outreach tools like PeopleSoft or Inspira is required.
  • Experience in using Enterprise Resource Planning (ERP) systems such as SAP is desirable.
  • Experience in the engagement and processing of consultant and individual contractor contracts is desirable.
  • 1 year or more of experience in data analytics or related area is desirable.

Method of Application

Interested and qualified? Go to United Nations Office at Nairobi (UNON) on careers.un.org to apply

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