Property Management Assistant at United Nations Support Office in Somalia (UNSOS)

The United Nations Support Office in Somalia (UNSOS) was established on 9 November 2015, through a UN Security Council Resolution 2245. UNSOS is a successor operation to the United Nations Support Office for AMISOM (UNSOA), which was established in 2009 (S/RES/1863 (2009) to provide logistical field support to the African Union Mission in Somalia (AMISOM). ...

 

Property Management Assistant

  • Job TypeFull Time
  • QualificationKCSE
  • Experience5 years
  • LocationNairobi
  • Job FieldReal Estate 

Responsibilities

  • Within delegated authority, the Property Management Assistant will be responsible for the following duties:
  • Assist in receiving all deliveries of mission supplies.
  • Conduct physical inspections and quality control of United Nations Property to ensure that all items are accounted for and in serviceable condition.
  • Interacts with other property management stakeholders and providers of services, in particular Technical Units, Procurement Section, Joint Logistics Operations Center, and Local Property Survey Boards, as appropriate.
  • Prepares and submits Receiving and Inspection (R&I) reports, discrepancy reports, and disposal reports for the unit chief’s approval.
  • Identifies anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action.
  • Processes Goods Receipt reports and R&I Reports in Umoja Inventory Management System.
  • Maintains on daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals, and SOPs.
  • Updates all physical verification records and data entry in the Umoja Inventory Management system.
  • Assists stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives, LSD Guidelines, and mission's SOPs.
  • Produces reports monthly and when requested by supervisor.
  • Drafts statements of requirements for contracts and services for disposal.
  • Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material.
  • Assists Technical Units in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards.
  • Assists in carrying out Board of Survey as and when required.
  • Prepares statistical analysis and trend analysis on United Nations property.
  • Supervises, trains, and provides guidance to the team members.
  • Reviews reports and makes recommendations.
  • Performs other duties, as required.

Education

  • High school diploma or equivalent is required.

Job - Specific Qualification

  • Certification in Property Management is desirable.

Work Experience

  • A minimum of five (5) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement, or other related fields is required.
  • The minimum year of experience is reduced to three (3) years for the candidates who possess a first-level university degree or higher.

Method of Application

Interested and qualified? Go to United Nations Support Office in Somalia (UNSOS) on careers.un.org to apply

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