Assistant Director, Office Administrative Services at Nairobi City County Public Service Board

Our mission is tp provide affordable, accessible and sustainable quality services, enhancing community participation and creating a secure climate for political,social and economic development through the commitment of a motivated and dedicated team.

 

Assistant Director, Office Administrative Services

  • Job TypeFull Time
  • QualificationBA/BSc/HND , Diploma
  • Experience
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

Job Requirement

For appointment to this grade, an officer must have:

  • Served in the grade of Principal Office Administrator for a minimum period of three (3) years.
  • Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;

OR

  • Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;

OR

  • Bachelor’s degree in Social Sciences plus Business Education Single and Group Certificates (BES & GC) Stage I, II, and III from the Kenya National Examination Council in the following subjects:
    • Shorthand III (minimum 120 w.p.m)
    • Typewriting III (50 w.p.m)/Computerized Document Processing III
    • Business English III/Communications II
    • Commerce II
    • Office Management III/Office Administration and Management III
    • Secretarial Studies II
  • Certificate in Secretarial Management Course from Kenya School of Government or any other Government Training Institute.
  • Certificate in Computer Application from a recognized institution.
  • Demonstrated professional competence in the management of office administrative services.

Job Description

Duties and responsibilities at this level will entail:

  • Using e-office to research and process data.
  • Operating office equipment.
  • Attending to visitors/clients.
  • Handling telephone calls.
  • Handling customer inquiries and complaints.
  • Coordinating schedules of meetings and appointments.
  • Coordinating travel arrangements.
  • Ensuring security of office records, equipment, and documents, including classified materials.
  • Ensuring security, integrity, and confidentiality of data.
  • Establishing and monitoring procedures for record-keeping of correspondence and file movement.
  • Maintaining an up-to-date filing system in the office.
  • Preparing responses to correspondence.
  • Managing office protocol and etiquette.
  • Any other office administrative services duties that may be assigned.

    Method of Application

    Interested and qualified? Go to Nairobi City County Public Service Board on cpsb.nairobi.go.ke to apply

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