Accountant I at Ministry of Health

Vision A Healthy, productive and globally competitive nation Mission To build a progressive, responsive and sustainable health care system for accelerated attainment of the highest standard of health to all Kenyans Goal Attaining equitable, affordable, accessible and quality health care for all Mandate Health policy Health regulation National referr...

 

Accountant I

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience3 years
  • LocationNairobi
  • Job FieldFinance / Accounting / Audit 

Job Description

  • As an Accountant you will report to the Senior Project Accountant and be responsible for verifying vouchers and related documents according to set rules. You will also generate payment vouchers and make sure program payments are prepared according to financial policies.
  • You will handle monthly reconciliations of debtors and creditors, complete bank reconciliations, and prepare required tax returns like PAYE, VAT, and NSSF. You’ll also update the program’s fixed asset records and ensure they match with the general ledger.
  • Your role will include maintaining records, preparing financial reports like expenditure returns and bank reconciliations, and ensuring the safety of accounting records and assets. You will also take on other tasks as assigned.

Key Responsibilities

  • Verifying vouchers and committal documents in accordance with laid down rules and regulations;
  • Generating payment vouchers and other documentation as may be required for prompt dispatch;
  • Preparing the Program payments in line with financial management policy provision;
  • Issuing of receipts to inward funds received and inward register for cheques received and direct banking while maintaining cheque payment register;
  • Reconciling debtors and creditors registers on a monthly basis;
  • Undertaking monthly bank reconciliation and advise on outstanding/uncleared effects;
  • Preparing statutory returns in compliance with relevant tax laws, i.e. PAYE, VAT, NSSF, SHA etc;
  • Maintaining and updating the programs fixed assets register on a regular basis and assigning asset codes for marking reconciling with the relevant GL accounts;
  • Generating imprest requests and maintaining up to date register on prompt surrender for monthly review;
  • Posting receipts and payments cash book and Vote book and maintaining the PMU’s cash book;
  • Capturing data, maintaining primary records such as cashbooks, ledgers and registers and maintaining records for the Program;
  • Maintaining cheque payments and cheque inward/receipts register ensuring completeness and accuracy of Payee, dispatch, cancelled cheques etc.
  • Maintaining finance documents movement register and recording of correspondence, requests from other Department and payments instructions;
  • Preparing financial reports which include monthly, quarterly and annual expenditure returns, bank reconciliation, revenue/AIA returns and cash flow statements;
  • Preparing, generating and compiling of accurate reports and briefs on financial issues including cash liquidity analysis, commitment and expenditure trends and formatting financial estimates;
  • Ensuring safe custody of project accounting records and assets; and
  • Any other duties that may be assigned from time to time.

Required qualifications, Skills and Experience

  • Passed Certified Public Accountant (CPA) Part (II) Examination offered by Kenya Accounts and Secretaries Examination Board (KASNEB) or equivalent and relevant qualification from a recognized institution.
  • Bachelor’s degree in any of the following disciplines: – Commerce (Accounting or Finance option), Business Administration (Accounting option) or any other equivalent qualification from a recognized institution.
  • At least three (3) years’ experience in a similar position in the public or private sector.
  • Registration with the Institute of Certified Public Accountants of Kenya (ICPAK) or other relevant professional body and in good standing
  • Certificate in relevant computer accounting packages from a recognized institution and,
  • Shown merit and ability as reflected in work performance and results.
  • Experience with UN and GOK- Donor project accounting standards is an added advantage.

Method of Application

Background and Context

The Ministry of Health (MoH) is the Government body whose key mandate is to build a progressive, responsive and sustainable healthcare system for accelerated attainment of the highest standard of health to all Kenyans as enshrined in the Constitution of Kenya 2010.

The Ministry is undertaking an elaborate process to digitize its health ecosystem; a key enabler towards realization of Universal Health Coverage; through the Digital Health Agency (DHA), a body established under Part II of the Digital Health Act of 2023; with the mandate to develop, operationalize and maintain a secure, compressive and integrated health system through management of the core digital health systems and infrastructure.

The State Department for Medical Services has entered into an agreement with Safaricom Consortium for Provision of Healthcare Information Technology Digitalization for Universal Healthcare Project and has set up a Project Management Office to oversee the implementation of the project.

The Project seeks to recruit qualified and competent persons to fill vacant positions in the Project Management Office on a two-year contract (renewable) as shown below.

Please Note:

  • Candidates should provide all the details requested for in the advertisement. It is an offence to include incorrect information in the application. Details of academic and professional certificates not obtained by closure of the advert should not be included.
  • Only shortlisted and successful candidates will be contacted.
  • Canvassing in any form will lead to automatic disqualification.
  • The State Department for Medical Services is committed to implementing the provisions of the Constitution – Chapter 232 (1) on fair competition and merit, representation of Kenyans diverse communities and affording equal employment opportunities to men and women, members of all ethnic groups and persons with disabilities. Therefore, people with disabilities, the marginalized and the minorities are encouraged to apply.
  • Shortlisted candidates shall be required to produce originals of their National Identity Card, academic and professional certificates and transcripts during interviews.
  • It is a criminal offence to present fake certificates/documents.
  • Serving officers shall be required to produce the original letter of appointment to their current substantive post during the interview.
Interested and qualified? Go to Ministry of Health on kenvip-home.jkuat.ac.ke to apply

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