Program Administrator at United States International University - USIU Africa

United States International University - Africa is located in the Kasarani area, off Thika Road in the suburb of Kenya’s capital city of Nairobi. The university is an independent, not-for-profit institution serving 6512 students representing 69 nationalities. It offers 24 degree programs from undergraduate to doctoral level, all of which are accredi...

 

Program Administrator

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience1 - 2 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial  , Project Management 

Job Summary:

USIU-Africa seeks qualified candidates for a Program Administrator position in the Design Your Future Integrated Innovation Pipeline Program (DYF-IPP). The Innovation and Incubation Center is implementing DYF-IPP, which will benefit students by integrating innovative ideas into projects, businesses, and social enterprises that address complex societal challenges through the provision of simple solutions. The primary objective is to generate transformative ideas across sectors, assemble a team to refine and execute them, and bring them to life. By aligning these initiatives, the Incubation Center aims to lead in fostering impactful innovations, leveraging inter-institutional collaboration, and preparing participants for real-world entrepreneurial challenges. As a Business Development Trainer, you will not only contribute to the success of the DYF-IPP initiatives but also have the opportunity for personal growth and development in a dynamic and challenging environment.

Job Description:

As a Program Administrator, you will contribute to the successful implementation of the DYF-IPP initiatives, with responsibilities aligned to the following:

Program Support

  • Assist in planning, coordinating, and executing innovation and incubation programs and initiatives.
  • Monitor and track program progress, including participant engagement and outcomes, and prepare reports as needed.

Administrative Duties

  • Manage the Center’s calendar, including scheduling meetings, events, and appointments for staff and program participants.
  • Maintain accurate records, databases, and documentation related to incubatees, mentors, and program activities.
  • Handle correspondence, inquiries, and communication with internal and external stakeholders.
  • Serve as a point of contact for students, alumni, and external partners interested in the Center’s programs.

Event Coordination

  • Organize logistics for events such as pitch competitions, networking sessions, and innovation showcases, including venue setup, catering, and preparation of materials.
  • Collaborate with vendors, guest speakers, and partners to ensure the successful delivery of the event.
  • Promote events through university channels and assist with participant registration and follow-up.

Resource Management

  • Support the management of the Center’s resources, including equipment, workspace, and supplies.
  • Assist in preparing budgets, tracking expenditures, and processing requisitions or reimbursements.

Communication and Outreach

  • Contribute to the creation of promotional materials, newsletters, and social media content to raise awareness of the Center’s activities.
  • Collect success stories and testimonials from program participants for reporting and marketing purposes.

Key Skills and Personal Attributes

  • Education: Bachelor’s degree in Business Administration, Entrepreneurship, Project Management, or a related field from an accredited institution.
  • Experience: At least 1-2 years of experience in program coordination, administrative support, or a similar role, preferably in an educational or entrepreneurial setting.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools
  • Knowledge of social media platforms and digital marketing is an added advantage.
  • Ability to work independently and collaboratively in a fast-paced environment.

Salary Scale

The consolidated pay for this position ranges from Kshs. 40,000/= to Kshs. 50,000/= per month with no other benefits.

Method of Application

If you have the requisite qualifications and experience and desire to work as a team member in a modern, progressive, international, and multicultural institution where you can make a difference, please apply indicating in the subject line: ‘JOB TITLE’. Interested applicants must provide a cover letter and a current CV, certified copies of educational certificates and transcripts, and addresses of three referees, telephone and e-mail contacts by 5.00pm, Monday, March 31, 2025 to:

Director, Human Resource,
United States International University - Africa,
P. O. Box 14634-00800, Nairobi, Kenya

Send your application to jobs-dvcasa@usiu.ac.ke

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