Project Support Manager at Ministry of Health

Vision A Healthy, productive and globally competitive nation Mission To build a progressive, responsive and sustainable health care system for accelerated attainment of the highest standard of health to all Kenyans Goal Attaining equitable, affordable, accessible and quality health care for all Mandate Health policy Health regulation National referr...

 

Project Support Manager

• Job TypeContract
• QualificationBA/BSc/HND , MBA/MSc/MA
• Experience9 years
• LocationNairobi
• Job FieldAdministration / Secretarial 

Job Description

• As a Project Support Manager, you will report to the Project Manager and oversee administrative operations, budgeting, procurement, and coordination of project activities. Your role involves streamlining processes, managing resources, organizing meetings, and ensuring compliance with policies and regulations.
• You will supervise administrative staff, maintain project records, and handle financial and human resource functions to enhance efficiency. Strong organizational, time-management, and multitasking skills are essential for success in this role.

Key Responsibilities

• Overseeing daily administrative operations and ensuring efficient office procedures;
• Preparing and managing budgets, ensuring cost-effective operations;
• Coordinating and managing project tasks and deliverables;
• Coordinating project activities, resources, equipment and information;
• Managing procurement of office supplies and equipment;
• Planning and coordinating organizational events and meetings;
• Conducting regular audits to ensure optimal administrative operations;
• Coordinating with other departments to streamline processes and improve efficiency;
• Organizing and attending project meetings and ensure project team is well informed;
• Supervising administrative staff and providing necessary training and support;
• Managing schedules: Arranging meetings, booking meeting rooms, and maintaining the corporate calendar;
• Managing the project records and information;
• Managing office budgets: Creating and regularly reporting on office budgets and expenses;
• Coordinate project Human Resource, finance, administration and supply chain management activities;
• Ensuring compliance with government policies, regulations and existing legal frameworks;

Required qualifications, Skills and Experience

• At least nine (9) years’ work experience in administrative or managerial roles or in a similar role either in the private or public sector;
• Bachelor’s degree in any of the following disciplines: – Business Administration, Human Resource Management, Commerce, Public Administration or any equivalent qualifications from a recognized institution;
• Master’s degree in any of the following disciplines: Business Administration, Human Resource Management, Commerce, Public Administration, Social Sciences or equivalent qualifications from a recognized institution;
• Hands-on experience with project management tools;
• Familiarity with risk management and quality assurance control;
• Strong client-facing and teamwork skills;
• Strong attention to detail and multitasking abilities; and
• Good time-management skills.

Method of Application

Background and Context

The Ministry of Health (MoH) is the Government body whose key mandate is to build a progressive, responsive and sustainable healthcare system for accelerated attainment of the highest standard of health to all Kenyans as enshrined in the Constitution of Kenya 2010.

The Ministry is undertaking an elaborate process to digitize its health ecosystem; a key enabler towards realization of Universal Health Coverage; through the Digital Health Agency (DHA), a body established under Part II of the Digital Health Act of 2023; with the mandate to develop, operationalize and maintain a secure, compressive and integrated health system through management of the core digital health systems and infrastructure.

The State Department for Medical Services has entered into an agreement with Safaricom Consortium for Provision of Healthcare Information Technology Digitalization for Universal Healthcare Project and has set up a Project Management Office to oversee the implementation of the project.

The Project seeks to recruit qualified and competent persons to fill vacant positions in the Project Management Office on a two-year contract (renewable) as shown below.

Please Note:

• Candidates should provide all the details requested for in the advertisement. It is an offence to include incorrect information in the application. Details of academic and professional certificates not obtained by closure of the advert should not be included.
• Only shortlisted and successful candidates will be contacted.
• Canvassing in any form will lead to automatic disqualification.
• The State Department for Medical Services is committed to implementing the provisions of the Constitution – Chapter 232 (1) on fair competition and merit, representation of Kenyans diverse communities and affording equal employment opportunities to men and women, members of all ethnic groups and persons with disabilities. Therefore, people with disabilities, the marginalized and the minorities are encouraged to apply.
• Shortlisted candidates shall be required to produce originals of their National Identity Card, academic and professional certificates and transcripts during interviews.
• It is a criminal offence to present fake certificates/documents.
• Serving officers shall be required to produce the original letter of appointment to their current substantive post during the interview.

Interested and qualified? Go to Ministry of Health on kenvip-home.jkuat.ac.ke to apply