Senior Secretary at Multimedia University of Kenya

Multimedia University of Kenya (MMU) is a chartered public university established by the Kenyan Government under the Universities Act No. 42 of 2012 and the Multimedia University of Kenya Charter 2013. ACADEMIC PROFILE Campuses MMU’s Main Campus is situated on a 115 hectares piece of land in a serene environment 25 Kilometres south of Nairobi alo...

 

Senior Secretary

  • Job TypeFull Time
  • QualificationBA/BSc/HND , Diploma
  • Experience3 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

Duties and Responsibilities

  • Allocate and supervise duties assigned to subordinate staff for smooth running of the office.
  • Prepare office work plans to ensure tasks are accomplished in good time.
  • Assist Managers in compiling reports for presentation in various meetings.
  • Act as a liaison between Managers and other offices for effective communication.
  • Prepare notices for meetings, distribute agendas and minutes, and book meeting venues to ensure everything is in place for smooth execution of meetings.
  • Maintain a contact database for future reference, easy access, and efficiency.
  • Facilitate internal and external communication to enhance efficiency and alert managers on matters requiring urgent attention.
  • Develop and maintain a functional office filing system for easy retrieval of documents.
  • Coordinate meeting schedules and appointments to ensure set objectives are achieved.
  • Make travel arrangements, including itinerary and travel logistics, to ensure proper timeliness.
  • Screen visitors, telephone calls, and handle complaints and inquiries to enhance efficiency and the Manager’s productivity.
  • Receive and dispatch mail for proper prioritization.
  • Maintain and disseminate information on university systems, policies, and procedures to enhance efficiency.
  • Assist in the preparation of departmental budgets for proper planning.
  • Harmonize workflow in all departments to ensure smooth day-to-day office operations.
  • Manage food service for meetings to ensure proper continuity.
  • Process office supplies and other requisitions for smooth office operations.
  • Coordinate the process of preparing students’ certificates, ensuring safe keeping, issuance, and maintaining proper records.
  • Record minutes in departmental meetings for accurate record-keeping and future reference.

Requirements for Appointment

  • Bachelor’s degree in Secretarial Studies, Office Management, HRM, Business Administration, or its equivalent from a recognized institution.
  • Diploma in Secretarial Studies or single subjects in:
    • Typewriting III (50 wpm)
    • Office Management III
    • Business English III
    • Secretarial Studies II
    • Commerce II
    • Shorthand III (100 wpm)
    • Office Practice II
  • MUST have served in the grade of Secretary I (Grade MNT 9) or equivalent for a minimum period of three (3) years.
  • Certificate in Computer Applications skills from a recognized institution.
  • Demonstrated merit and ability as reflected in work performance and results.

Method of Application

TERMS AND CONDITIONS:

The above positions carry remuneration packages which include among others, basic salary, medical cover, house, transport and leave allowances.

APPLICATION PROCEDURE

Interested applicants should submit ten (10) copies of their applications with detailed curriculum vitae, e-mail address, telephone contacts, postal address, current post, copy of current pay slip, verified copies of academic, professional certificates and testimonials. They should provide clearance certificates from the following organizations

  • HELB
  • EACC
  • Kenya Revenue Authority
  • Certificate of Good Conduct.
  • They should also provide three (3) referees who are knowledgeable about their competence and areas of specialization, one of who must be a recent/lastemployer. The referees should submit their confidential reports in sealed envelopes to the address below.
  • Applicants should fill the summary sheet attached in MS Word and send it to the following address: dvc_fa@mmu.ac.ke .
  • Only shortlisted candidates will be contacted.

NOTE

  • MMU is an equal opportunity employer thus, women, persons with disability and minority groups are encouraged to apply.
  • Applications quoting the respective reference numbers on the envelope, should reach the undersigned on or before 24th  March, 2025.

Comments

Post a Comment

Popular posts from this blog

Operations Associate at Kopo Kopo Inc

Kopo Kopo was launched in 2012 where we partnered with Safaricom to bring Lipa na M-Pesa Buy Goods service to small and medium businesses throughout Kenya and, today, we serve thousands of businesses from salons to restaurants to office supply stores, to schools. We have since partnered with other aggregator and mobile money partners with the ultimate goal of helping businesses leverage mobile payments. We are grateful for our unusual journey and look forward to helping our merchants in growing and prosper in the years ahead.   Operations Associate Job Type Full Time Qualification BA/BSc/HND Experience Location Nairobi Job Field Customer Care  Salary Range KSh 50,000 - KSh 100,000/month The Job:   The role will combine aspects of customer service and operations duties. Ultimately, you will be responsible for quickly solving problems for businesses that rely on Kopo Kopo’s technology. You will ensure that Kopo Kopo’s information systems are kept up to date, and will engage...
Read more

Senior Communications Officer at Natural State

Through large-scale restoration and rewilding, NATURAL STATE secures biodiversity, sequesters and stores carbon, and helps achieve the Sustainable Development Goals. Our goal at the NATURAL STATE research centre is to develop technology and financial systems that will catalyse large-scale restoration globally as well as help train future leaders for this...   Senior Communications Officer Job Type Full Time Qualification BA/BSc/HND Experience 8 years Location Nairobi Job Field Media / Advertising / Branding  Senior Communications Officer to lead our communications strategy, focusing on scientific, climate, and nature restoration initiatives. The ideal candidate will play a pivotal role in enhancing our brand presence, driving engagement, and conveying the impact of our work on preserving and restoring natural ecosystems. This position requires a blend of communications expertise, strategic thinking, and a deep understanding of climate, nature restoration, and scientific topics...
Read more

Project Director at LVCT Health

LVCT Health is an indigenous Kenyan non-governmental and not-for-profit organization established in 2001. We are driving Kenya towards HIV prevention, with an ultimate goal of reducing HIV infections to zero. We offer integrated HIV services through development of models that are scaled up to the national models. We also carry out sexual and reproductive ...   Project Director Job Type Full Time Qualification MBA/MSc/MA Experience 7 - 10 years Location Kiambu Job Field Medical / Healthcare  Job purpose The Project Director will be responsible for providing overall strategic and technical oversight to the Dhibiti Project in Central region. This includes responsibility for the technical, monitoring and evaluation and financial and operations components of the project. S/he will work closely with the Program Director and other directors/managers to ensure adherence to technical and contractual requirements of the grant, achievement of targets and project alignment to institutiona...
Read more