Senior Supply Chain Management Officer at Ministry of Health

Vision A Healthy, productive and globally competitive nation Mission To build a progressive, responsive and sustainable health care system for accelerated attainment of the highest standard of health to all Kenyans Goal Attaining equitable, affordable, accessible and quality health care for all Mandate Health policy Health regulation National referr...

 

Senior Supply Chain Management Officer

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience3 years
  • LocationNairobi
  • Job FieldProcurement / Store-keeping / Supply Chain 

Job Description

  • As a Senior Supply Chain Management Officer, you will report to the NVIP Project Coordinator. You will lead the procurement and asset disposal processes for the NVIP GAVI Project Management Unit, ensuring compliance with the Public Procurement and Disposals Act, 2012, Gavi guidelines, and relevant regulations. You will also raise awareness of procurement procedures among users and ensure they are followed.
  • You will prepare procurement plans, implement strategies to improve supply chain efficiency, and ensure the timely supply of quality goods and services. You will manage supplier relationships, carry out price surveys and market research, and maintain an updated list of prequalified suppliers. Additionally, you will provide secretariat services to procurement committees overseeing large procurements.
  • Your role will also include preparing supply chain management reports, supervising and training assistants, advising management on procurement controls, and ensuring proper recording and custody of procurement documents. You will monitor stock levels, issue goods to users, and collaborate with other teams to achieve program goals.

Key Responsibilities

  • Providing leadership in the procurement and asset disposal process for the NVIP GAVI Project Management Unit in accordance with the Public Procurement and Disposals Act, 2012 and Regulations as well as Gavi guidelines;
  • Ensuring adherence to procurement procedures and standards through creating awareness to the users on the processes to be followed;
  • Preparing procurement plans;
  • Implementing procurement methods and strategies that ensure efficiency and effectiveness in the supply chain function;
  • Ensure supply of quality goods and services ordered and prompt delivery of the same to the user through timely processing of the requisitions placed;
  • Drafting, execution and management of Procurement Contracts;
  • Providing secretariat services to the ad hoc procurement committees which oversees the large procurement for the program;
  • Ensuring cost rationalization by carrying out price surveys and market research to determine price trends to help suppliers’ appraisal and ensure value for money;
  • Managing supplier relationships through maintaining good communication and timely processing of payments for mutual benefit of the program and the suppliers;
  • Maintaining an updated list of prequalified suppliers;
  • Preparing supply chain management reports/returns to inform the management on decision making;
  • Supervising and training any assigned assistants in the NVIP Gavi PMU to enhance work efficiency;
  • Advising the management on internal control to be applied in procurement to enhance efficiency;
  • Ensuring proper recording and custody of all procurement documents and inventory;
  • Safeguarding and managing procurement records and filing, ensuring proper inventory of procured assets and preparation of the reports;
  • Issuing goods to users as per the requests in a timely manner and as per the specifications raised by the user departments;
  • Monitoring stock levels and ensure re – order levels are not exceeded in order to minimize stock outs;
  • Collaborating with different teams to achieve the program goals and objectives; and
  • Any other duties as may be assigned.

Required qualifications, Skills and Experience

For appointment to this position, a candidate must: –

  • Bachelor’s Degree in Purchasing and Supply Chain Management, Business Management, Commerce or any other related field.
  • Minimum three (3) years of relevant experience preferably in a donor funded organization or Government.
  • Knowledge of Government of Kenya planning, budgeting and procurement management procedures.
  • Knowledge on Public Procurement, Contract Management, Records Management and Resource Management.
  • Goes beyond the expected procedures and tasks to provide satisfactory user experience and continuously seek new ways of doing things.
  • Makes specific changes in the system or in their own work methods to improve performance.
  • Knowledge of Gavi rules and regulations preferred.
  • Demonstrate ability and commitment to teamwork and coordination with multiple partners.
  • Excellent communication and problem-solving abilities.

Method of Application

Background and Context

The Ministry of Health (MoH) is the Government body whose key mandate is to build a progressive, responsive and sustainable healthcare system for accelerated attainment of the highest standard of health to all Kenyans as enshrined in the Constitution of Kenya 2010.

The Ministry is undertaking an elaborate process to digitize its health ecosystem; a key enabler towards realization of Universal Health Coverage; through the Digital Health Agency (DHA), a body established under Part II of the Digital Health Act of 2023; with the mandate to develop, operationalize and maintain a secure, compressive and integrated health system through management of the core digital health systems and infrastructure.

The State Department for Medical Services has entered into an agreement with Safaricom Consortium for Provision of Healthcare Information Technology Digitalization for Universal Healthcare Project and has set up a Project Management Office to oversee the implementation of the project.

The Project seeks to recruit qualified and competent persons to fill vacant positions in the Project Management Office on a two-year contract (renewable) as shown below.

Please Note:

  • Candidates should provide all the details requested for in the advertisement. It is an offence to include incorrect information in the application. Details of academic and professional certificates not obtained by closure of the advert should not be included.
  • Only shortlisted and successful candidates will be contacted.
  • Canvassing in any form will lead to automatic disqualification.
  • The State Department for Medical Services is committed to implementing the provisions of the Constitution – Chapter 232 (1) on fair competition and merit, representation of Kenyans diverse communities and affording equal employment opportunities to men and women, members of all ethnic groups and persons with disabilities. Therefore, people with disabilities, the marginalized and the minorities are encouraged to apply.
  • Shortlisted candidates shall be required to produce originals of their National Identity Card, academic and professional certificates and transcripts during interviews.
  • It is a criminal offence to present fake certificates/documents.
  • Serving officers shall be required to produce the original letter of appointment to their current substantive post during the interview.
Interested and qualified? Go to Ministry of Health on kenvip-home.jkuat.ac.ke to apply

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