Legal Assistant at UN-Habitat

The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The Urban Economy Branch of UN-Habitat has the mandate to promote local capabilities of local go...

 

Legal Assistant

  • Job TypeFull Time
  • QualificationKCSE
  • Experience5 years
  • LocationNairobi
  • Job FieldLaw / Legal 

Responsibilities

  • Research and compile legal materials for use in the preparation of legal opinions, for inclusion in studies and reports and for matters before the administrative tribunal.
  • Handle, or refer to the appropriate officer, as necessary, a variety of verbal and written inquiries from internal and external parties, including providing information on processes and procedures related to specific legal activities, instruments.
  • Review, summarize and index significant rulings, legal opinions, recommendations.
  • Review, verify and process legal instruments, ensuring conformity to relevant guidelines and requirements, extract key data and update database, monitor requisite follow-up actions, approvals.
  • Edit and conduct final checks for accuracy of a variety of specialized legal documentation, instruments, publications and related correspondence.
  • Service various committees, hearings and other meetings; select and compile relevant background materials; assist in the preparation of relevant documents; attend meetings and drafts minutes/notes; monitor follow-up actions.
  • Coordinate ceremonies and related meetings, ensuring timely receipt of legal instruments and other requisite documentation.
  • Assist in the preparation of legal documents for electronic storage, access and circulation/publication, including document scanning and conversion, review of content and extraction of key data and text excerpts for categorization and indexing purposes.
  • Provide initial technical support to users to resolve hardware/software problems and provide a link with the ICT Support Help Desk; assist in forecasting budget for information technology requirements; maintain an inventory of existing computer equipment.
  • Provide general office support services; draft, edit, proofreads and finalizes for signature and/or process a variety of correspondence and other communications. • Set up and maintain reference files/records (electronic and paper).
  • Schedule appointments/meetings, monitor deadlines.
  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assists with visualizations and updating information material such as web pages or brochures.
  • Performs other related duties as assigned.

Education

  • Completion of High school diploma or equivalent is required.

Work Experience

  • A minimum of five (5) years of experience providing administrative support within a legal office/ department is required.
  • The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree or higher.
  • Experience working within the United Nations Common System or similar international organizations is desirable.
  • Experience in working with an Enterprise Resource Planning (ERP) system such as SAP is desirable.
  • One (1) year or more of experience in data analytics or related area is desirable.

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Method of Application

Interested and qualified? Go to UN-Habitat on careers.un.org to apply

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