Logistics & Procurement Assistant at IsraAID

IsraAID, founded in 2001, is a non-profit, non-governmental organization committed to providing life-saving disaster relief and long term support. For over a decade, our teams of professional medics, search & rescue squads, post-trauma experts and community mobilizers, have been first on the front lines of nearly every major humanitarian response in the ...

 

Logistics & Procurement Assistant

  • Job TypeFull Time
  • QualificationDiploma
  • Experience1 - 2 years
  • LocationTurkana
  • Job FieldLogistics  , Procurement / Store-keeping / Supply Chain 

The Logistics and Procurement Assistant will provide procurement and logistics support to the organization of Projects. The Logistics and Procurement Assistant will be responsible for the day-to-day implementation of the procurement systems and procedures. He/she will work closely with the Logistics and Procurement Officer to ensure timely procurement and deliveries. The position will be based in Kakuma.

He/she Will report to the Logistics and Procurement Officer.

DUTIES AND RESPONSIBILITIES

Procurement

  • Assist in the preparation of procurement documentation including Requests for Quotations (RFQs), bid evaluations, Purchase Requisitions and Local Purchase Orders (LPOs).
  • Keeping up to date all procurement records and files in hard copy and in soft copy.
  • Support in receiving and review of the Purchase Requests from the programme team in the absence of the procurement and Logistics officer.
  • Ensure that purchases are properly authorized in accordance with the organisation policies and procedures.
  • Assist the Logistics and Procurement Officer in tracking and expediting procurement processes as stipulated by the organization policy.
  • Tracking status of requisitions, and orders and ensuring deliveries are done on time; and to report to the Logistics and Procurement officer, any issue such as variation on specifications, shortages, missed or late deliveries.
  • Follow up on procured goods and services to ensure they are delivered in good condition, dispatched to the recipients in a timely manner, and delivery documents are saved appropriately.

 lnventory

  • Ensure that the inventory system is always updated.
  • Ensure items dispatched have been requested as per the organization standard templates
  • Ensuring that all the goods received are recorded as per the organization standard templates and stored and handling as per procedures of safety, security accountability and transparency.

Logistics :

  • Assist the Logistics and Procurement officer in fleet management whilst in the field.
  • Liaising with the Logistics and Procurement Officer to ensure that, regular service schedules for vehicles, maintaining service schedule files and major repairs are done in a timely manner by a professional mechanic.
  • Operate organization vehicles when designated drivers are unavailable due to leave or when assigned by Logistics & Procurement Officer.

Others:

  • Assist in conducting due diligence verification of suppliers, including reference checks and on-site inspections of authorized and contracted service providers.
  • Perform additional procurement and logistics responsibilities as assigned by the Logistics and Procurement Officer.

REQUIRED EXPERIENCE AND TECHNICAL COMPETENCIES:

  • A Diploma in Supply Chain Management or Procurement Management.
  • Minimum 1–2 years’ experience in a procurement or logistics support role, preferably in a humanitarian setting.
  • A registered member of either KISM or CIPS.
  • Computer skills including demonstrated hands on-experience with MS Office (MS Word, and MS Excel)
  • Proficiency in both written and spoken English and Kiswahili
  • Must have a valid driving license -Category B

Method of Application

Interested and qualified? Go to IsraAID on israaid.bamboohr.com to apply

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