Assistant Registrar- (3) Positions at Mount Kenya University

Mount Kenya University (MKU) is a fully fledged chartered university committed to a broad-based, wholistic and inclusive system of education. It has an overall goal of promoting human resource development for society’s progressive good. The university has adopted several international best practices in its core functions, which has enabled its students and...

 

Assistant Registrar- (3) Positions

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience3 years
  • LocationThika
  • Job FieldAdministration / Secretarial 

Qualification

Must have:

  • Must possess a Bachelor’s Degree in a relevant field
  • Must have at least three (3) years’ experience in Grade 8 or at a comparable position in MKU
  • Have relevant professional qualifications.

Key responsibilities also include

Reporting to: Campus Registrar, Administration, Finance & Marketing, Nakuru Campus & Deputy Director, Admissions, Registration & Career Services

Duties and responsibilities:

Assistant Registrar, Admissions- Nakuru Campus

  • Maintain list and documentation of student admission, registration, credit transfers, deferment and resumption of studies.
  • Prepare details applicants for admission for consideration by the Admission Committee.
  • Process of student registration,
  • Prepare guidelines on student orientation and participating in all aspects of student’s orientation.
  • Ensure compliance to University admission criteria and processes in all campuses.
  • Maintain of accurate students’ database.
  • Update student nominal roll.
  • Prepare student enrolment list every semester/trimester for submission to Deans Committee
  • Advise the marketing department on programmes to be advertised.
  • Marketing of University programs.
  • Prepare summaries of applicants and their grades.
  • Maintenance of student records.
  • Plan and organization of the convocation ceremonies.
  • In liaison with Finance office update and fees structure and compliance with policy guidelines on fee payments and class size
  • Any other duties that may be assigned by the immediate supervisor.

 Assistant Registrar, Career Services, Thika Campus

  • Coordinate and facilitate seminars, workshops, and training programs focused on career development for both employment and self-employment.
  • Assist in surveying employers, students, and alumni, and review industry publications to identify market trends and emerging career topics.
  • Support the identification of research topics and collaborative initiatives to bridge the gap between academia and industry needs.
  • Conduct research and disseminate up-to-date information on job, internship, and volunteer opportunities to students through regular communication channels.
  • Maintain and update a database of employers, internship providers, and other career partners for student placement opportunities.
  • Provide career counseling and advisory services to students, including resume reviews, interview preparation, and job search strategies.
  • Collaborate with academic departments to integrate career development activities into the curriculum.
  • Organize and coordinate career fairs, employer engagement events, and networking forums to connect students with potential employers.
  • Monitor the progress and outcomes of student placements and internships, and prepare related reports.
  • Maintain up-to-date records and reports on student engagement in career services activities.
  • Liaise with employers and organizations to promote institutional partnerships and identify new placement opportunities.
  • Support alumni tracking initiatives related to employment outcomes and career progression.
  • Perform any other duties as assigned by the immediate supervisor.

 Assistant Registrar, Examinations- Nakuru Campus

  • Planning and coordination of setting, moderation, marking and administration of the University examinations.
  • Developing examinations and maintenance of university examinations bank.
  • Ensuring compliance with university examination regulations and fee policy.
  • Ensuring timely procurement of examination materials.
  • Preparation of examination consolidated mark sheets.
  • Analyzing all examination results.
  • Keeping examinations records and documents.
  • Preparation and issuance of result slips, academic transcripts and certificates.
  • Preparation of graduation booklet.
  • Co-ordinating all matters related to graduation ceremony
  • Preparation of periodic examination reports.
  • Advising departmental, school examination boards and senate on matters related to examinations.
  • Guiding and advising students and staff on matters related to examinations.
  • Providing secretariat to all meeting related to examinations.
  • Performing any other duties as may be assigned from time to time by the immediate supervisor.

Check if your CV matches this job with MyJobMag AI

Method of Application

Interested and qualified? Go to Mount Kenya University on recruitment.mku.ac.ke to apply

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