Driver/Administration Clerk at United Nations Office for Project Services (UNOPS)

The United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid world.

 

Driver/Administration Clerk

  • Job TypeFull Time
  • QualificationBA/BSc/HND , First School Leaving Certificate
  • Experience0 - 3 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial  , Driving 

Role Purpose

  • The primary purpose of the Driver/Administrative Clerk is to contribute directly to the seamless functioning of the Africa Regional Office by providing driving assistance and timely, high-quality logistical, administrative,assistance.

Functions / Key Results Expected

  • Driving and Vehicle Support
  • Administrative Support
  • Logistics and Travel Support

Driving and Vehicle Support

  • Provide safe and reliable driving services for RO official engagements as assigned.
  • Ensure the assigned vehicle is maintained in clean and roadworthy condition through daily checks (fuel, oil, tires, brakes, etc.) and report any required maintenance.
  • Maintain an up-to-date vehicle logbook and ensure insurance, registration, and other documentation are valid at all times.
  • Maintain and regularly check the vehicle’s first-aid kit, emergency tools, and safety equipment.

Administrative Support

  • Performs daily clerical support to support Regional Office operations.
  • When instructed, and under close guidance of the supervisor, assist with basic procurement activities such as raising requisitions, receipts and payment requests in the Enterprise Resource Planning (ERP) system.
  • Provide basic logistical support for meetings, workshops, travel and events (including but not limited to placing name tags on tables, checking attendance sheets, preparing folders).
  • Assist in the archiving and maintenance of office records.

Logistics and Travel Support

  • Assist in day-to-day coordination with cleaning staff, building maintenance, and UNON facility management on routine office upkeep.
  • Assist with stock control and inventory of supplies, consumables and assets.
  • Maintain office organization, including management of keys, cupboards, and shared storage areas.
  • Assist personnel with travel bookings and perform other simple clerical tasks as required.

Education Requirements
Required

  • Secondary school (or equivalent) with 3 years of relevant experience OR
  • Bachelor’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.

Desired

  • Certification or training in administration, logistics, finance, or procurement is desirable.

Required
Experience Requirements

  • A minimum of 3 years of experience as a driver with a safe driving record.
  • A valid Kenyan driver’s license with a minimum 3 years of safe driving record is required.

Desired

  • Relevant experience in administration, logistics, operations or related area ideally within an international or large organizational environment is desired.
  • Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is desired.
     

Language Requirements

Language

  • Proficiency

Level Requirement

  • English Fluent Required

Check how your CV aligns with this job

Method of Application

Interested and qualified? Go to United Nations Office for Project Services (UNOPS) on careers.unops.org to apply

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