Individual Consultancy Service – Project Administrative Assistant at African Union - InterAfrican Bureau for Animal Resources

AU-IBAR is a specialized technical office of the African Union Commission (AUC), headed by the Director who reports directly to the AUC through the Department of Rural Economy and Agriculture (DREA). Founded in 1951 to study the epidemiological situation and fight rinderpest in Africa, AU-IBAR's mandate covers all aspects of animal resources, includin...

 

Individual Consultancy Service – Project Administrative Assistant

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience2 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial  , Consultancy 

Tasks

  1. Organization and management: maintaining the office calendar of activities
  2. Travel and conference arrangements: making hotel and travel bookings and preparing travel documents for the office staff, making budgets for workshops and meetings and sharing it with finance team and assist with the Organization of conferences, workshops and meetings (physical and zoom meetings)
  3. To provide administrative support, drafting correspondences; support to production of meeting documents, reports, minutes and other documentations, dissemination to stakeholders and partners
  4. Maintain inventory of key stakeholders of the project, liaising with relevant stakeholders, sector's associations etc. with regards to specific assigned tasks
  5. Filing and archives: maintaining accurate and tidy files, electronic filing and archiving system and filing indexes
  6. Keep record of project staff contracts
  7. As may be required, to support procurement activities, financial issues of the project working in close collaboration with the procurement and finance staff
  8. Assisting in preparation of reports, presentations, tables, lists, statistics and diagrams
  9. Monitoring completeness and timelines of documentation and inputs for the development of reports;
  10. Follow-up on progress of studies outsourced to consultants (including Centres of Excellence) for timely delivery
  11. Communication: dispatching and receiving mails (including emails and faxes), maintaining accurate records of all communication including all outgoing truck calls
  12. Equipment: cooperating with the relevant services in AU-IBAR, assisting with the procurement of equipment, their maintenance and keeping the same in good working.
  13. Perform any other duties as may be assigned by the supervisor.

Qualification

The successful candidate should have a Bachelors' degree in Administration or related disciplines including procurement.

General Experience

The following experiences are required:

  1. At least 2 years accumulated experience performing administrative and/or procurement functions at African Union institutions
  2. Post-qualification working experience, including internship or consultancy in reputable AU organization or related functions (administrative services), as well as performing human resource related functions,
  3. Evidence of working in multi-cultural environment in Africa
  4. Working experience in AU member states and /or performing administrative functions for project related activities in AU member states in at least four regions of the continent.
  5. Experiences in taking minutes and preparation of meeting reports.

Check how your CV aligns with this job

Method of Application

Applications should be submitted through email to: procurement@au-ibar.org with a copy to emmah.boro@au-ibar.org and should include the title as job title in the subject of the email.

Applications should include the following:

  • Detailed curriculum vitae (CV) and brief cover letter.
  • Copies of academic and professional certification documents.
  • Declaration on exclusion criteria (see format attached).
  • Identification documents.
  • A Personal Data Protection and Privacy Statement is attached as information for the applicants.

APPLICATION DEADLINE

Applications should be submitted to the address given above by 18th December, 2025 at 18:00hrs Nairobi Local Time.

Comments

Post a Comment

Popular posts from this blog

Customer Support Representative at BasiGo

BasiGo is an e-mobility start-up looking to revolutionize the public transportation sector by providing public transport bus owners with a cost-effective electric alternative to diesel. Headquartered in Nairobi, Kenya, our team is strategically composed of seasoned entrepreneurs who have spent over a decade working and innovating within electric vehicle t...   Customer Support Representative Job Type Full Time Qualification BA/BSc/HND , Diploma Experience Location Nairobi Job Field Customer Care  About the role:  We are looking for Customer Support Representatives (CSR) to assist our customers with technical problems when using our products and services. You will be the primary point of contact for our customers and coordinate with all BasiGo departments to ensure that issues are resolved within SLA and customers are communicated promptly.  To be successful in this role, you should be an excellent communicator who easily gains client trust. You should ...
Read more

Operations Associate at Kopo Kopo Inc

Kopo Kopo was launched in 2012 where we partnered with Safaricom to bring Lipa na M-Pesa Buy Goods service to small and medium businesses throughout Kenya and, today, we serve thousands of businesses from salons to restaurants to office supply stores, to schools. We have since partnered with other aggregator and mobile money partners with the ultimate goal of helping businesses leverage mobile payments. We are grateful for our unusual journey and look forward to helping our merchants in growing and prosper in the years ahead.   Operations Associate Job Type Full Time Qualification BA/BSc/HND Experience Location Nairobi Job Field Customer Care  Salary Range KSh 50,000 - KSh 100,000/month The Job:   The role will combine aspects of customer service and operations duties. Ultimately, you will be responsible for quickly solving problems for businesses that rely on Kopo Kopo’s technology. You will ensure that Kopo Kopo’s information systems are kept up to date, and will engage...
Read more

Stores Clerk at Stratostaff

At Stratostaff we design, implement and manage workforce solutions for large, specialized or routine staff complements giving you the opportunity to focus on your core business.   Stores Clerk Job Type Full Time Qualification Diploma Experience 2 years Location Nairobi Job Field Procurement / Store-keeping / Supply Chain  ROLE PURPOSE   The ideal candidate will bring strong technical knowledge of spare parts, a solid understanding of inventory systems, and the ability to manage multiple stores efficiently. They will manage inventory across all store locations, including receiving and verifying deliveries, organizing and labeling stock, and issuing parts to mechanics and service teams. The role includes conducting regular stock checks, reconciling variances, liaising with suppliers and procurement on replenishment, maintaining accurate ERP records, and preparing inventory reports. The Stores Clerk will also help improve processes to strengthen stock control and operat...
Read more