Project Assistant, Coast Region (Mombasa) at Transparency International - Kenya

Transparency International Kenya (TI-Kenya) is a not-for-profit organization founded in 1999 in Kenya with the aim of developing a transparent and corruption free society through good governance and social justice initiatives. TI-Kenya is one of the autonomous chapters of the global Transparency International movement that are all bound by a common vision of...
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Project Assistant, Coast Region (Mombasa)

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience2 years
  • LocationMombasa
  • Job FieldLaw / Legal  , Project Management 

DUTIES AND RESPONSIBILITIES

1. Programme Management

  • Organize logistical and administrative preparation of all project activities including advocacy meetings, workshops, and public forums, and ensuring production and or documentation of activity reports and minutes;
  • Carry out desk review to support gathering of information for project implementation as necessary;
  • Assist in review and analysis of information gathered to inform proposed interventions by the regional office.
  • Assist in the design of projects and work plans to ensure their successful implementation to achieve overall programme objectives and TI-Kenya strategic goals;
  • Assist in preparation of donor and programme reports; monthly, quarterly and annual report;
  • Support management -of programme budgets by collating relevant documents, identification of gaps and drawing up proper accounts as per donor requirements;
  • Support the identification and recruitment of qualified service providers including procurement of assets/utilities and consultants for tasks specific to the regional office;
  • Implement a tracking mechanism to ensure that all vendors, suppliers, and consultants are paid on a timely basis;
  • Support the review and dissemination of technical documents.

2. Resource Mobilization

  • Provide support to the Project Officer in researching for and developing exceptional proposals and/or concepts for financial support and sustainability of the office.

3. Public Communication and Social Media Advocacy

  • Maintain an active presence on social media that is interfaced with TI-Kenya’s presence in line with the organisation’s social media policy and guidelines;
  • Assist in project documentation including maintaining a photo database for all activities and ensuring a comprehensive record of all undertakings (including documents, minutes, and reports);
  • Support publicity campaigns by providing logistical support for all media engagements for the office.

4. Coordination, Networking and External Relationship

  • Maintain an up-to-date list of contacts and profiles of partners and stakeholders relevant for the Coast Regional Office.

5. ALAC Support

  • Offer legal aid to ALAC clients at the office and in the field in line with TI-Kenya’s mandate;
  • Conduct ALAC client screening and interviews;
  • Maintain an updated and accurate client data base in a confidential manner;
  • Facilitate continuous progress tracking of ALAC cases to effective conclusion;
  • Maintain an appropriate filing and storage system of all relevant documentation for ease of use and retrieval;
  • Represent the ALAC office in meetings as requested from time to time;
  • Support the Senior Regional Officer in conducting Public Interest Litigation work as necessary.

QUALIFICATIONS AND EXPERIENCE

  • Minimum of a Bachelor’s Degree in any of the following fields; Law, Human Rights and Social Sciences, from a recognised university;
  • At least two (2) years of proven experience in participatory community-based approaches, dissemination strategies, research and advocacy skills, legal aid, community mobilization and organization;
  • Computer literacy- Understanding of data entry, basic computer skills and knowledge of databases.

COMPETENCIES

  • A person of high integrity that will model TI-Kenya’s core values;
  • A strong commitment to the aims, objectives, and values of TI-Kenya;
  • Ability to multi-task, with tight deadlines/schedules and attention to detail;
  • Proven experience in community mobilization and an interest in the anti-corruption sector;
  • Ability to productively interact with different stakeholders and citizens to advance TI-Kenya work;
  • Familiarity with advocacy and communications strategies and tools;
  • Result oriented, team player and self-motivated;
  • Good Writing, Research, Communication, and interpersonal skills.

Method of Application

Interested and qualified candidates MUST complete the questionnaire by clicking the link: https://forms.office.com/e/9Sx7BJLu6E Further instructions include submitting one properly labelled PDF document as an attachment (combining the application letter and CV with at least three professional referees) via email to hr@tikenya.org . Please include the reference “Project Assistant, Coastal Region” as the subject of your email applications. Do not attachyour testimonials or certificates. Applications deadline is 21st July 2023 at 4.00PM.

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