Asst PSP Operations Officer at United Nations High Commissioner for Refugees (UNHCR)

UNHCR was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband. Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.
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Asst PSP Operations Officer

  • Job TypeFull Time
  • QualificationBA/BSc/HND , MBA/MSc/MA
  • Experience1 year
  • LocationNairobi
  • Job FieldAdministration / Secretarial  , Human Resources / HR 

Duties

  •  Support staff in the PSP region on administrative and financial rules and regulations in order to ensure compliance with UNHCR rules and procedures.
  •  Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.
  •  Liaise with the Income Recording Team in Copenhagen to record income and follow up with the local Admin team on procurement issues.
  •  Ensure best practices and procedures for financial and administrative management are implemented and assist in organizing and providing training and advice when required.
  •  Work with offices to maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daytoday transactions and reports.
  •  Monitor the monthly accounts and administrative activities to ensure that disbursements are in accordance with UNHCR financial rules.
  •  Assist PSP admin staff with local LCC procurement processes in line with UNHCR regulations, rules and procedures.
  •  Assist Head of PSP region with the preparation of PSP regional annual budget and financial planning, according to the budget formats provided by the Global Operations Section in Copenhagen.
  •  Assist with preparation of annual staffing, ABOD and operations budget of PSP region.
  •  Monitor overall income and expenses for PSP region and assist with preparation of annual, quarterly, midyear, and monthly PSP reports.
  •  Assist the PSP's regional team to keep track of significant variances between the approved budget and actual results and implementation rates, through clear reporting, whilst ensuring timely budget expenditure revisions and income forecasts are made and submitted to HQ in Copenhagen.
  •  Support Head of PSP region with preparation of other reports and presentations for senior level staff and other stakeholders.
  •  Support training and capacity building activities of PSP admin staff and provide necessary support and training.
  •  Facilitate the mission travel of staff, including following up on travel authorization, booking, tickets as required.
  •  Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level

  • For P1/NOA  1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

 
Field(s) of Education 

  • Social Sciences;    Communications;   International Relations or other relevant field.

Relevant Job Experience
Essential

  • Proven relevant experience in more than one of the following areas: human resources, administration, finance, budget, and procurement.
  • Ability to come up with innovative and creative solutions to operational challenges.
  • Ability to support, train and build capacity of PSP admin staff in region/unit.
  • Ability to work well under pressure on multiple tasks simultaneously, establish priorities and deliver quality output in a most timeefficient manger in support of PSP region/unit.

Desirable

  • Experience working in the UN. Experience with PSP or interest in learning about PSP and understanding the operations. Knowledge of UNHCR policies and procedures related to admin, finance, HR and procurement. Experience with UNHCR systems. Understanding of the complexities of working with an international organization with multiple geographical operational sites.

Functional Skills 

  • PSPrivate sector partnerships and fundraising techniques
  • FIERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
  • HRPeopleSoft Human Capital Management
  • ITComputer Literacy
  • ITMicrosoft Office Productivity Software
  • MGStandard Operating Procedures (SOPs) development
  • (Functional Skills marked with an asterisk* are essential) 

Language Requirements 

  • For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
  • For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
  • For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Method of Application

Interested and qualified? Go to United Nations High Commissioner for Refugees (UNHCR) on unhcr.wd3.myworkdayjobs.com to apply

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