Administrative Assistant - Executive Capacity Development Programme at MUA Kenya

MUA Kenya has inherited its rich history from one of the oldest insurance companies in East Africa - Phoenix Assurance Company Ltd. The company’s roots can be traced back to 1781, with the name “Phoenix” being adopted in 1812. Following the acquisition of Saham Kenya in July 2020, the two entities completed a comprehensive integration proce...
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Administrative Assistant - Executive Capacity Development Programme

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience
  • LocationNairobi
  • Job FieldAdministration / Secretarial  , Human Resources / HR 

JOB PURPOSE

  • The Incumbent will report to the Executive Capacity Development Programmes Manager and will be responsible for the day-to-day operations of department.

KEY DUTIES AND RESPONSIBILITIES

  • To secure appointments for company presentations and marketing of ECDP courses.
  • To make presentations on ECDP courses on behalf/in the absence of the ECDP Director.
  • To follow up on trainings to secure participants.
  • To carry out media monitoring to identify opportunities for the department.
  • To ensure that ECDP department is registered on a timely basis with NITA and other relevant institutions.
  • To process prequalification documents in a timely manner.
  • To attend to ECDP clients correspondences and verbal queries accurately and promptly.
  • To ensure efficient flow of mail to and from the ECDP office.
  • To maintain a database and files for all ECDP clients and consultants.
  • To implement, maintain and update an office filing system that ensures easy retrieval and accessibility of documents.
  • To process ECDP consultants claims at the end of each assignment/training.
  • To assist in preparation of yearly procurement plan for the ECDP department.
  • To carry out Departmental requisitions when there is need.
  • To undertake word processing duties as required by the Director-ECDP
  • Any other duties assigned from time to time.

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE REQUIRED

  • Bachelor’s Degree in Social Sciences or Human Resource Management
  • Excellent Communication and interpersonal skills
  • Computer applications: - MS Word, Microsoft Access (Database), MS Power point, MS Excel (Spreadsheet)
  • One-year Relevant experience

Method of Application

Interested candidates who satisfy the requirements below should forward their applications accompanied by a detailed CV, email address, day time telephone contact, name and address of three referees. The applications should reach the undersigned not later than 29th September 2023. The Management University of Africa is an equal opportunity employer. THE VICE - CHANCELLOR The Management University of Africa P. O. Box 29677 – 00100, NAIROBI Email: vc.jobapplications@mua.ac.ke

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