Executive Assistant at Nalafem

Nalafem Collective is a Pan-African platform of women politicians and activists united towards the liberation of African women and girls. Nala is guided by the Africa Young Women Beijing+25 Manifesto targeting the political, digital and offline spaces, and its areas of work are namely; Advocacy, Research and Fellowships. This project is powered by...

 

Executive Assistant

  • Job TypeRemote
  • QualificationBA/BSc/HND
  • Experience
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

SCOPE OF WORK

The Executive Assistant will be responsible for managing tasks for the Executive Director & President such as creating reports, organizing travel and accommodation, taking minutes, and other administrative tasks.

DUTIES AND RESPONSIBILITIES

  • Support the Executive Director & President primarily and provide additional support to the secretariat, as directed, to ensure that Nalafem goals and objectives are accomplished and that operations run efficiently;
  • Plan and orchestrate work to ensure that priorities are met, organizational goals are achieved, and best practices are upheld;
  • Be the point of contact among executives, employees, and other external partners in scheduling meetings and taking minutes:
  • Provide administrative assistance, such as writing and editing emails, drafting memos, letters and preparing communications on the Executive Director’s & President’s behalf:
  • Research and prepare documents for review and presentation by the Executive Director & President;
  • Researching for and writing talking points for the President and The Executive Director;
  • Manage the Executive Director & President calendars, including making appointments and prioritizing the most sensitive matters;
  • Organize meetings, including scheduling, sending reminders, and writing and distributing minutes including daily staff meetings;
  • Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals in
  • coordination with finance and admin officer;
  • Manage the hello@nalafem.org email by screening and distributing correspondence to the relevant staff;
  • Maintain the filing system and contacts database;
  • Maintain professionalism and strict confidentiality with all materials;
  • Use Nalafem tools (Slack, Asana, etc.);
  • Draft and submit reports as required;
  • Any other task assigned by the Executive Director & President.

QUALIFICATIONS AND SKILLS

  • Proven experience as a an executive assistant or similar executive role
  • Bachelor’s degree in a relevant field
  • Must be able to meet deadlines in a fast-paced, quickly changing environment
  • Outstanding organizational, time and administrative skills
  • Ability to maintain confidentiality
  • Strong writing and reporting skills
  • Understanding of digital platforms and familiarity with remote working, including adaptability with different Time Zones
  • High integrity, strong result orientation and drive for excellence.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Excellent communication and analytical skills.
  • Strong communication in English (French and Arabic are a strong bonus)

Method of Application

Interested and qualified? Go to Nalafem on docs.google.com to apply

Comments

Post a Comment

Popular posts from this blog

Deputy Director Public Works at Turkana County Government

Turkana is the 2nd largest county in Kenya 77,000 sq.km. It is also the north-western most county in Kenya and is known mostly for its scenic landscapes and rich culture. Read more about this company   Deputy Director Public Works Job Type Contract Qualification BA/BSc/HND , MBA/MSc/MA Experience Location Turkana Job Field Building and Construction  , Engineering / Technical  REF: TUR/CPSB/057/2022/2023: DEPUTY DIRECTOR PUBLIC WORKS, JOB GROUP ‘Q’, ONE (1) POST. Deputizing the director Public works and assist on matters of buildings/construction management in the county. Duties and responsibilities:- formulating, implementing and reviewing buildings/construction development policies, strategies, procedures, plans, standards and guidelines; initiating review and dissemination of appropriate legislation and regulations on buildings/constructions development; facilitating designs, approval and implementation of buildings/construction development programmes facilitating implementation of s
Read more

Project Director at LVCT Health

LVCT Health is an indigenous Kenyan non-governmental and not-for-profit organization established in 2001. We are driving Kenya towards HIV prevention, with an ultimate goal of reducing HIV infections to zero. We offer integrated HIV services through development of models that are scaled up to the national models. We also carry out sexual and reproductive ...   Project Director Job Type Full Time Qualification MBA/MSc/MA Experience 7 - 10 years Location Kiambu Job Field Medical / Healthcare  Job purpose The Project Director will be responsible for providing overall strategic and technical oversight to the Dhibiti Project in Central region. This includes responsibility for the technical, monitoring and evaluation and financial and operations components of the project. S/he will work closely with the Program Director and other directors/managers to ensure adherence to technical and contractual requirements of the grant, achievement of targets and project alignment to institutional vision
Read more

School Office Administrative Officer (a female preferred) at Tamkeen Integrated Schools

School Office Administrative Officer (a female preferred) Job Type Full Time Qualification BA/BSc/HND , Diploma Experience 3 - 5 years Location Nairobi Job Field Administration / Secretarial  Tamkeen Integrated Schools (TIS), is a private school in Kileleshwa providing the revered Cambridge System from Kindergarten to A-levels with a strong emphasis on STEM, Islamic Education, and Coding Programs. Our holistic approach integrates spiritual enrichment, recreation, and specialized teaching in Islamic Values, Arabic, and Quran memorization, fostering student ownership of learning in a modern Islamic education system. Tamkeen Integrated Schools is actively seeking a highly skilled Administrative Officer to join our team. The ideal candidate will bring a wealth of experience in school office administration, with a specific focus on the Cambridge system and academic matters. Exceptional organizational skills and a strong commitment to customer service and problem solving are essential. Key R
Read more