Human Resources & Administration Officer at Action Against Hunger International

Founded in 1979, Action Against Hunger International (ACF) is an international humanitarian recognized in the fight against hunger. ACF mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflicts. Helen Keller International (HKI) was founded in 1915 and is dedicated...

 

Human Resources & Administration Officer

  • Job TypeFull Time
  • QualificationBA/BSc/HND , Diploma
  • Experience4 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial  , Human Resources / HR 

Summary of position

  • The HR/Admin Officer is responsible for supporting the development and implementation of HR initiatives and as well as supporting the administration functions at base level.

Engagement

  • Secures collaboration amongst staff and management on Base level HR policy, practices, approaches and projects.

Delivery

  • Support the staff on the understanding and compliance of HR policies.
  • Support the development and implementation of HR initiatives at the base level.

Essential job roles:

Maintain updated HR files

  • Creating HR files for all new employees;
  • Ensuring staffs provide all relevant documentation and sign all required HR policies
  • Keep the employees files up-to-date
  • Archive HR files when necessary
  • Ensure up-to- date payroll files

Participate in the HR Administration

  • Managing the staff data base and ensuring its accuracy
  • Leave management for the base
  • Preparing ACF identity cards for new employees at the base
  • Monthly reporting for the base

Participate in the HR projects and in the management of HR issues

  • Following up with supervisors on pending appraisals for the basis.
  • Collecting and compiling and keeping an up-to-date record of all the completed appraisals.
  • Participating in the management of HR project Data analysis.

Participate in the Base Recruitment

  • Collecting Recruitment Request Forms and advertising these through Relief web
  • Participating in HR interviews for lower-level positions at the base
  • Conducting reference checks for selected candidates
  • Managing the HR induction program for new employees at the base

General Administrative Support

  • Updating the Centre’s contact list i.e. telephone, email addresses and skype.
  • Maintain office running supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Coordinate with the Logistics officer on all ground transport for staff.
  • Manage administrative matters for transit staff such as visas, vaccinations etc.
  • Support in Flight booking of the staff when needed
  • Supervise Office and Expats Guest House cook and cleaners.
  • Perform related duties as assigned by your line manager

Supervisory responsibilities

  • Day to day supervision of the cook and cleaner
  • Conduct their performance appraisals and setting of objectives

Requirements

Required Qualifications

  • Bachelor’s degree in business administration, HR, Economics or related. or diploma with relevant professional experience.
  • At least five (4) years’ experience in a similar role.
  • International NGO experience is an added advantage.

Required Skills & Experience

  • Excellent people management, analytical, problem solving, negotiation, interpersonal and communication skills;
  • Demonstrated ability to work effectively in an individual capacity and as part of a team and an ability to multi-task;
  • Confidentiality, accountability, integrity and ability to handle sensitive situations;
  • Fluent in both spoken and written English;
  • Proven competency in the use computer applications;

Method of Application

Interested and qualified? Go to Action Against Hunger International on apply.workable.com to apply

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