Programme Assistant – Training at The African Economic Research Consortium (AERC)

The African Economic Research Consortium (AERC), established in 1988 is a public not-for-profit organization devoted to the advancement of economic policy research and training. AERC's mission is to strengthen local capacity for conducting independent, rigorous inquiry into the problems facing the management of economies in sub-Saharan Africa. That mission rests on two basic premises.

 

Programme Assistant – Training

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience3 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial  , Project Management 

Overall, Job Purpose  

  • The Programme Assistant, Research will be responsible for providing administrative and programmatic support services to the Training Department.  The incumbent will work closely with the Managers of Training, Programme Administrators and Assistants to ensure efficiency, effectiveness and high-performance standards are achieved and maintained. This position will be based in Nairobi, Kenya.

 Duties & Responsibilities 

  • Assisting Programme Administrators in preparation of scholarship and grant letters, as well as documents for payments of grants to institutions and individuals.
  • With the Programme Administrators and other responsible staff, follow up awards, contracts and agreements for the Training programmes with stakeholders, members of the network and beneficiaries of the programme on issues of concern.
  • Assisting in preparing letters and contracts for students, visiting lecturers and consultants for the Training programmes.
  • Preparing invitation letters, visa applications and making travel arrangements for students and visiting lecturers attending the CMAP/CPP Joint Facility for Electives (JFE) and the CMAAE Shared Facilities for Specialization and Electives (SFSE), as well as workshops organized by the Training Department.
  • Work closely with the JFE/SFSE Programme Administrator to provide comprehensive support to the JFE/SFSE Programme as detailed in the Job description.
  • Preparing and coordinating virtual meetings and activities of the Training Department, including Academic Advisory Board meetings and workshops.
  • Under the supervision of the Managers Training, assist with preparation of documentations for Academic Advisory Boards, CPP comprehensive examinations, external examinations and Training Department workshops.
  • Providing administrative/logistical support in the travel arrangements of students, visiting lecturers, workshop participants as well as preparation of meetings/workshops and social functions in the Training Department. This will include working closely with the Training Managers in agenda preparation for meetings and ensuring that draft proceedings of workshops and short-term courses are produced, distributed and action plans implemented on a timely basis.
  • Assisting in the preparation of donor reports, requests, and disbursements.
  • Sending remittance/payment slips to stakeholders (service providers, students, universities, lecturers, etc.) as well as keeping track of due dates of individual donor progress reports, disbursements, and requests.
  • Maintaining and updating a database for the contacts of persons and institutions within the network of the Training Programme.
  • Assisting in the preparation of files and documents for the audit reports as well as schedules for the special and main audit.
  • Assisting in collating and updating Training Department information on the AERC website, in liaison with the Knowledge Management Administrator.
  • Working closely with the Knowledge Management Administrator to make sure the training alumni directory is updated.
  • Undertake any other duties as may be directed from time to time.

Qualification and Experience 

  • Bachelor’s Degree in Arts, Education or Business Administration/Management
  • A Diploma in Project Management is an added advantage.
  • Diploma of proficiency in French is an added advantage.
  • CPA (II) or equivalent is an added advantage.
  • At least 3 years of relevant experience

Key Skills and Competencies  

  • Ability to work with computerized accounting and business enterprise systems. 
  • Good oral and written communication and presentation skills
  • Good interpersonal skills
  • Good team player
  • Ability to work independently, with diligence and attention to detail.
  • Strong integrity and ability to maintain confidentiality.
  • Ability to work under pressure and meet strict deadlines.
  • Proficiency in standard office computer applications and databases such as MS Office Word, Excel, PowerPoint and Internet
  • Ability to work in French as well as English is desirable.
  • Working knowledge or familiarity with digital communication and online platforms

AERC offers competitive remuneration and a benefits package. 

Method of Application

All applications must include a cover letter and a resume which has at least three referees addressed to the Manager, Human Resource & Administration email: recruitment@aercafrica.org by 21st November 2023.  

Comments

Post a Comment

Popular posts from this blog

Project Director at LVCT Health

LVCT Health is an indigenous Kenyan non-governmental and not-for-profit organization established in 2001. We are driving Kenya towards HIV prevention, with an ultimate goal of reducing HIV infections to zero. We offer integrated HIV services through development of models that are scaled up to the national models. We also carry out sexual and reproductive ...   Project Director Job Type Full Time Qualification MBA/MSc/MA Experience 7 - 10 years Location Kiambu Job Field Medical / Healthcare  Job purpose The Project Director will be responsible for providing overall strategic and technical oversight to the Dhibiti Project in Central region. This includes responsibility for the technical, monitoring and evaluation and financial and operations components of the project. S/he will work closely with the Program Director and other directors/managers to ensure adherence to technical and contractual requirements of the grant, achievement of targets and project alignment to institutional vision
Read more

Information Communication Technology - 12 Posts at Judiciary of Kenya

The Judiciary is one of the three State organs established under Chapter 10, Article 159 of the Constitution of Kenya. It establishes the Judiciary as an independent custodian of justice in Kenya. Its primary role is to exercise judicial authority given to it, by the people of Kenya. The institution is mandated to deliver justice in line with the Constitut...   Information Communication Technology - 12 Posts Job Type Contract Qualification Diploma Experience Location Nairobi Job Field ICT / Computer  , Internships / Volunteering  Job Description For appointment to an internship position in ICT, a candidate must:  Have a Diploma in any of the following fields: Computer Science, Information Technology, Information and Communication Technology or its equivalent from a recognized institution. Have graduated not earlier than the  year 2022;  Method of Application Interested and qualified? Go to Judiciary of Kenya on jobs.court.go.ke to apply
Read more

School Office Administrative Officer (a female preferred) at Tamkeen Integrated Schools

School Office Administrative Officer (a female preferred) Job Type Full Time Qualification BA/BSc/HND , Diploma Experience 3 - 5 years Location Nairobi Job Field Administration / Secretarial  Tamkeen Integrated Schools (TIS), is a private school in Kileleshwa providing the revered Cambridge System from Kindergarten to A-levels with a strong emphasis on STEM, Islamic Education, and Coding Programs. Our holistic approach integrates spiritual enrichment, recreation, and specialized teaching in Islamic Values, Arabic, and Quran memorization, fostering student ownership of learning in a modern Islamic education system. Tamkeen Integrated Schools is actively seeking a highly skilled Administrative Officer to join our team. The ideal candidate will bring a wealth of experience in school office administration, with a specific focus on the Cambridge system and academic matters. Exceptional organizational skills and a strong commitment to customer service and problem solving are essential. Key R
Read more