HR & Admin Officer at Halisi Family Hospital

Halisi Family Hospital is a multi-specialty 25-bed inpatient and outpatient hospital in Kitengela, Kajiado county.

 

HR & Admin Officer

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience3 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial  , Human Resources / HR 

Role Summary 

  • The role holder supports the Operations Manager in managing human resources effectively and ensuring administrative functions run smoothly. 

Key Duties and Responsibilities 

  • Administrative support: Perform, coordinate, and oversee a wide range of administrative tasks centered on helping manage the Operations Manager’s workload, improving efficiency and executing business plans. 
  • Recruitment and selection: Develop and manage job adverts, assist in shortlisting candidates, schedule, and participate in interviews and manage the hiring process. 
  • Employee onboarding: Assist new employees with contracting, coordinate the orientation program with the hiring unit, and ensure smooth integration into the company. 
  • Employee relations: Address inquiries regarding HR policies and procedures, handle staff concerns, coordinate staff engagement programs and record staff feedback for continuous improvement. 
  • Leave management: Track staff attendance, process leave applications, maintain leave records, and update staff on leave balances. 
  • Performance management: Assist staff with performance evaluation processes, provide feedback and maintain performance records. 
  • Training and development: Coordinate and schedule staff learning and development programs and maintain training records. 
  • Policy development and implementation: Assist in the development and implementation of HR policies and procedures, ensuring compliance with legal requirements and best practices. 
  • Payroll and benefits administration: Assist with payroll processing, maintaining related employee records, and managing employee benefits programs. 
  • Records management: Maintain accurate and complete HR and employee records, open and update various business files while ensuring safety and confidentiality of such records. 
  • Establish and maintain a record of all required facility licenses and insurance policies and coordinate timely renewal process. 
  • Perform general administrative tasks such as managing office supplies, coordinating travel arrangements, and organizing company events. 
  • Prepare and timely submit dynamic reports to the Supervisor. 
  • Perform any other duties as may be assigned by the Supervisor from time to time. 

Competencies Required 

  • Knowledge of best and current HR practices, approaches, policies, and procedures. 
  • Knowledge of the Kenyan Labor Laws. 
  • Highly ethical, has integrity and observes confidentiality. 
  • Exceptional communication skills - listening, oral and written. 
  • A team player with strong interpersonal skills. 
  • Strong leadership skills. 
  • Attention to detail. 
  • Highly organized with good time management skills. 
  • Adaptable and flexible with ability to work with minimal supervision. 
  • Strong negotiation and persuasion skills. 
  • Strong problem solving and conflict resolution skills. 
  • Business awareness and a good knowledge of current industry trends. 

Requirements 

  • Degree in Human Resource Management or Business Administration from a recognized institution. 
  • A Certified Human Resource Professional (CHRP) qualification will be an added advantage. 
  • At least three (3) years’ HR experience; experience within the health sector is preferred. 
  • A member of Institute of Human Resources Management (IHRM) with a valid practicing license. 
  • Advanced knowledge of MS Office Suite (Excel, Word, PowerPoint and Outlook) and Internet.

Method of Application

Interested applicants who meet the requirements should email the below documents to halisifamilyhospital@gmail.com clearly indicating the job title on the email subject, no later than  5:00pm on or before 22nd December 2023. 

  • One-page cover letter addressed to Human Resource detailing how your skills and experience  meet the job specifications. Indicate your current and expected remuneration. 
  • Detailed Curriculum Vitae including the names and contacts of three professional references. 
  • Copies of testimonials, certificates, and any other supporting documents. 
  • Only shortlisted candidates will be contacted.

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