Logistics Manager– National Position at Handicap International (HI)

MANDATE In Kenya, Handicap International works to improve the living conditions of people with disabilities and advance their rights with a special focus on refugee-related issues. Working in Kenya since 1992, Handicap International currently employs 80 local staff and three expatriates. BACKGROUND Despite the post-electoral violence of 2007-2008, ...

 

Logistics Manager– National Position

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience3 years
  • LocationNairobi
  • Job FieldLogistics  , Project Management 
  • The project includes physical and functional rehabilitation, MHPSS, Protection and Inclusive Humanitarian Action.
  • Reporting to the Country Director, the Emergency Logistics manager ensures the efficient management of logistics resources for the area of intervention under his or her responsibility.
  • He or she is the point person for the Country Director and as such informs him or her of any problems that fall within his or her remit and suggests solutions.
  • He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.
  • S/he will provide technical assistance and guidance to the local partner in Sudan while being based in Nairobi with regular travel to Sudan upon VISA approvals.

YOUR MISSION:

Mission 1: Supply chain

Responsibility 1: Procurement

  • Determines procedures to be followed according to the type of request and its commercial value.
  • Analyzes the local market for supplies and keeps a local suppliers’ database up-to-date corresponding to HI’s needs and criteria (quality, price, service, and ethics).
  • Processes purchases, consults, and assesses suppliers according to criteria such as value for money, delivery deadlines, standardization, after-sales service, matching up with requirements, matching up with general purchasing terms.
  • Prepares the summary bid analysis chart, according to the quotations received.
  • Systematically participates in the selection of the supplier for all purchases of goods or services and proposes an update of the supplier database.
  • Presents clean document for validation.
  • Prepares supplier purchase orders (SPO) and framework contracts.
  • Establish the procurement plan in touch with the program managers.
  • Launching the procurement as fast as possible following the procurement plan
  • Ensure the derogation is done if needed to respond to the emergency and the start of the activities.
  • Prepares and files all necessary documents of the Purchase file and ensures that all purchase files comply with HI and donor procurement procedures.

Responsibility 2: Stock management

  • Selection of warehouse according to localization, needs and capacity
  • Sourcing of the storage capacity (price, volume available, localization, etc.)
  • Identification of legal rental contractualization if no mutualization
  • Responsible for Transportation/custom
  • Sourcing of freight forwarder for international transportation (Kenya-Sudan)
  • Ensures the importation process and custom clearance in touch with the freight forwarder and the partner

Mission 2: Facilities management

Responsibility 1: Identification of premises

  • Identification of premises office and guest houses + formalization within a report in case of audit
  • Elaboration of contracts with owner after Security and financial validation
  • Furnishing of Guest houses and office
  • Securing premises in touch with the HASM (emergency box, safe room, communication…)
  • Ensuring a good internet network

Responsibility 2: Transportation

  • Identification of rental car company and/or taxi company
  • Coordination of the movement plan

Mission 3: HR recruitment

  • Recruitment of a logistic officer
  • Training of the logistic officer

Mission 4: Network

  • External coordination with the log cluster
  • External coordination with the other organizations
  • Representation during the logistics meeting

Mission 5: Partnership agreement

  • Assessment of the global logistic need for the logistic activities with the identified partner in Sudan
  • Training in the procurement procedure if needed.

YOUR PROFILE:

Educational background and experience

  • You have a general or technical diploma
  • You have additional training in logistics management and development of humanitarian projects/operations, or equivalent, preferably in the field of international solidarity.
  • You have at least 3 years of professional experience in emergency response and at least 2 years in a Logistics coordination/manager position or similar in emergency or post-emergency assistance.

Skills required:

  • High capacity for analysis and synthesis.
  • Ability to project quickly in an emergency context.
  • Mastery of the management of the project cycle.
  • Ability to handle conflicts.
  • Ability to work remotely including capacity building and remote deployment.
  • Excellent communication includes constructive feedback.

Security

  • Personal security management

Cross -sector skills

  • Frameworks and references
  • Office and collaborative tools
  • Stress management
  • Collaborating in a global organization

Language skills

  • English, knowledge of Arabic is an asset.

Personal Qualities

  • A creative mindset and approach are required to succeed in this role.
  • You must have the ability to work under pressure and without constant supervision.
  • Ability to be proactive, reactive, and flexible.
  • Capacity to organize your work and manage priorities.
  • Strong interpersonal and intercultural skills.
  • Emotional capacity to work in an often-unstable security situation.
  • Good team member with a passion for utilizing participatory approaches.

The email subject line should be marked: “Application for Logistics Manager - Sudan Position. Please do not send your academic and other testimonials they will be requested at a later

Method of Application

If you feel you are the right candidate for this position, kindly send your application along with an up-to-date CV (including 3 referees current and/or past line managers and their current official contacts) by email to : recruitment.ed@hi.org .

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