Secretary at Janta Kenya

Janta Kenya is a HR Consultancy firm established with an objective of encompassing integral and necessary skills that most individuals and organizations need in everyday business. We have a team of professional HR consultants with extensive experience in all people management issues, and we are therefore well placed to offer advice for private, public and n...

 

Secretary

  • Job TypeFull Time
  • QualificationDiploma
  • Experience2 - 3 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

Job Description

Provide general administrative duties including but not limited to scheduling meetings, responding to routine correspondence; organizing responses in order of priority; update of filing systems, monitoring and ensuring availability of stationery and other working tools. Performing all general office duties required for a legal office including transcribing and formatting legal documents and business correspondence, filing and general secretarial duties.

Key Responsibilities

  • Attending to clients/visitors;
  • Assisting with drafting of correspondence to clients;
  • Handling telephone calls and appointments;
  • Managing records and data associated with each file;
  • Organizing office and boardroom meetings;
  • Maintaining contact lists;
  • Managing office materials, stationery and supplies;
  • Compiling reports and data, expense reimbursement reports, etc.
  • Assisting with tasks such as printing, making copies, proof reading, etc
  • Any other duties that may be assigned from time to time

Skill & Experience

  • Diploma Level in Secretarial Studies (MUST)
  • At least 2-3 years working experience as a secretary
  • Experience in LAW FIRM is an added advantage.
  • Excellent IT knowledge in MS Office and skills in document management (filing/archiving).
  • Excellent written and spoken English
  • Excellent oral and written presentation skills and ability to develop and maintain networks of contacts.
  • Personal initiative and ability to focus on priorities and meet deadlines.
  • Professional personal appearance and conduct
  • Open, flexible personality; excellent ability to perform duties with accuracy within a given deadline.
  • A high degree of integrity and the ability to deal with confidential information.

Method of Application

Share your cv to vacancies@jantakenya.com  by 5th March 2024.

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