Personal Assistant to the Managing Directors at ISM Containers

ISM Containers is the design, build and delivery arm of ISM Africa with a focus on modular homes and container based structures. Over the years we’ve converted hundreds of containers for a wide range of applications, including shops, homes, catering, office, retail, rental assets, and industrial structures at our manufacturing yard in Nairobi, Kenya. ...

 

Personal Assistant to the Managing Directors

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience4 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial 
  • The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.

Responsibilities

  • Manage all incoming and outgoing communications
  • Handline the ISO certification process
  • Complete a broad variety of administrative tasks that facilitate the MD’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations.
  • Composing and preparing correspondence; Planning office events ;maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the MDs, including those of a highly confidential or critical nature.
  • Provide office administration and event management support as requested.
  • Provide hospitality to all guests and help to create a welcoming environment.
  • Other projects/duties as assigned for the overall benefit of the organization.

Qualifications

  • Bachelor's degree or equivalent
  • Ability to handle multiple tasks while staying organized
  • A minimum of 4years with progressive experience as a PA/ Administrative Assistant
  • Strong ability to execute work with a diversity, equity, and inclusion lens
  • Significant executive support experience, including supporting C-level executives.
  • Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
  • Strong verbal and written communication skills.
  • Exceptional organizational skills and impeccable attention to detail.
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Proactive and Confident with Excellent organization and interpersonal skills
  • Discretion and mature work ethics
  • Computer Literate – MS Suite
  • A very high level of professionalism, integrity, attention to detail and organization are essential for the role.

Method of Application

Interested and qualified? Go to ISM Containers on www.linkedin.com to apply

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