Office Assistant (Fixed Term Contract) at GiveDirectly

GiveDirectly is the first - and largest - nonprofit that lets donors like you send money directly to the world’s poorest. We believe people living in poverty deserve the dignity to choose for themselves how best to improve their lives - cash enables that choice.

 

Office Assistant (Fixed Term Contract)

  • Job TypeContract
  • QualificationBA/BSc/HND , Diploma
  • Experience1 year
  • LocationTurkana
  • Job FieldAdministration / Secretarial 

An Office Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role involves a variety of tasks, including managing correspondence, maintaining files, scheduling appointments, and supporting staff with general office duties.

Key Responsibilities

Office & Administration Support

  • Ensure the office is clean, well-organized, and fully functional
  • In charge of office security, custodian of office keys
  • Provide support in organizing company events and activities
  • Provide Quality Customer Service to staff and walk-in guests
  • Support with the coordination of travel logistics for staff and other guests as instructed by the Office & Procurement Manager (OPM) e.g. booking of flights, taxis, and hotels for staff accommodation
  • Managing Courier Services -  sending and receiving mail and parcels
  • Regular monitoring of relevant supplies to ensure no stock out
  • Perform other administrative duties as assigned by management
  • Ensures that all incidents are reported

Petty Cash Management

  • Daily update of the petty cash tracker, receipts filed, both in soft and hard copies
  • Ensuring that office expenses are within budget
  • Ensure all spending is within the organization's policies
  • Ensuring there is no discrepancy between the cash at hand and the records
  • Weekly submission of spent petty cash
  • Timely request for petty cash replenishment

Procurement

  • Support local procurement in coordination with the Office & Procurement Manager (OPM)
  • Support with the sourcing of potential service providers as needed
  • Support the timely submission of vendor invoices and vendor payments as needed

Inventory management

  • Ensure asset trackers are up to date, and all assets are tagged and accounted for
  • Conduct monthly assets verification through physical stock count
  • Timely reporting of loss or damage of any of GiveDirectly’s property
  • Support the issuance, replacement, and clearance of field/office equipment to staff

Desired Qualifications

  • Degree or Diploma in Business Management, or a related field
  • Minimum 1 year of experience in office management in a fast-paced environment
  • Strong problem-solving and organizational skills
  • Proficient in the Microsoft Office suite
  • Deep familiarity with Turkana County
  • Proficiency in Turkana language is a MUST
  • High integrity, empathy, and alignment with GiveDirectly’s values
  • Excellent verbal and written communication skills
  • Demonstrate high standards of integrity, including a positive attitude, a strong work ethic, a strong follow-through mindset, and a team-player mentality
  • Demonstrate maturity when dealing with and communicating community challenges and concerns 
  • Empathy, honesty, and the highest standards of integrity, including positive attitude, strong work ethic, strong follow-through mindset, and team-player mentality

Method of Application

Interested and qualified? Go to GiveDirectly on job-boards.greenhouse.io to apply

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