Personal Secretary II - 3 Posts at Office of the Director of Public Prosecutions

The Office of the Director of Public Prosecutions Kenya is an independent prosecutorial authority established by Article 157 of the constitution of Kenya.The Office of the Director of Public Prosecutions (ODPP) is the National Prosecuting Authority in Kenya which has been mandated by the Constitution to prosecute all criminal cases in the country. The Dir...

 

Personal Secretary II - 3 Posts

  • Job TypeFull Time
  • QualificationDiploma
  • Experience
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

 Qualifications

  • Craft/Certificate
  • For appointment to this position a candidate must have
  •  The following qualifications from the Kenya National Examinations Council or equivalent qualifications from a recognized institution: -
    • Typewriting III (minimum 50wpm/Computerized Document Processing III
    • Shorthand III (100 WPM) • Secretarial Duties II
    • Office Management/Office Administration and Management III
    • Business English III/Communication II
    • Commerce II
  • A Certificate in Computer Applications from a recognized institution (Ms Word, Windows, Ms Excel, Ms Access and Internet); and
  • Meet Chapter Six (6) of the constitution of Kenya 2010.

 Duties & Responsibilities

  • An officer at this level will report to the Senior Personal Secretary for the assigned Secretarial function. Specifically, duties and responsibilities will include:
  • Recording dictation in shorthand transcribing it in type written form;
  • Managing e-office;
  • Typing letters, memos and reports from drafts and manuscripts;
  • Processing data;
  • Operating office equipment and reporting on any need for office repairs;
  • Ensuring security of office equipment documents and records;
  • Attending to visitors /clients;
  • Filing documents;
  • Receiving, recording and dispatching mails;
  • Handling routine office duties, telephone calls, diary and appointments;
  • Cross referencing correspondence;
  • Requesting for office stationery;
  • Operating petty cash;
  • Assisting in the preparation for meetings;
  • Handling confidential documents; and
  • Maintaining a register of outgoing and incoming mails.

Check if your CV matches this job with MyJobMag AI

Method of Application

Interested and qualified? Go to Office of the Director of Public Prosecutions on jobs.prosecutions.go.ke to apply

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