Office Administrator at Public Benefit Organizations Regulatory Authority

The Public Benefit Organizations Regulatory Authority (formerly NGOs Co-ordination Board) is a State corporation established under Section 34 of the Public Benefit Organizations (PBO) Act, 2013 and is broadly responsible for the registration and regulation of all charitable organizations in Kenya. Specifically, the Public Benefit Organizations Regulato...

 

Office Administrator

  • Job TypeFull Time
  • QualificationBA/BSc/HND , KCSE
  • Experience
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

Job Specifications

  • An officer at this level will work under direct supervision of a senior officer.

Duties and Responsibilities

  • Attending to visitors/clients;
  • Handling telephone calls and enquiries;
  • Handling customer inquiries and complaints;
  • Ensuring security of office records, equipment and documents;
  • Ensuring confidentiality of office information;
  • Record keeping for correspondences and file movement;
  • Managing office protocol and etiquette;
  • Managing petty cash for the respective office;
  • Maintaining an up to date file movement register;
  • Coordinating the general administration of the respective department/office;
  • Coordinating schedule of meetings and appointments for the respective departments/office;
  • Coordinating travel arrangements for the respective departments/office;
  • Coordinating appointments and travel itineraries for the ED/Deputy Director/ Manager;
  • Preparing responses to simple routine correspondence for the ED/Deputy Director/Manger; and
  • Monitoring procedures for record keeping for correspondences.
  • Ensuring security, integrity and confidentiality of data; and
  • Undertaking any other office administrative services duties that may be assigned.
  • Any other duties as assigned from time to time

Person Specifications

For appointment to this grade a candidate must have: -

  • Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized institution;
  • Minimum KCSE C+ (plus) or its equivalent;
  • Have passed the following examinations from the Kenya National Examinations Agency (KNEC);
    • Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
    • Shorthand III (120 w.p.m);
    • Business English III/Communications I;
    • Office Management III/Office Administration and Management III;
    • Secretarial Duties II;
    • Commerce II;
  • Proficiency in computer applications;
  • Demonstrated results in work performance;
  • Meet the provision of Chapter Six of Constitution.

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Method of Application

Interested applicants who meet the job requirements specified above should submit hard copy appli- cations, including a cover letter, Curriculum Vitae, certified copies of national identity card, academic certificates, and other testimonials, their active telephone and email addresses as well as those of three (3) referees.

Applications should be addressed to:

The Director/CEO
Public Benefit Organizations Regulatory Authority (PBORA) Co-operative Bank House, 15th Floor, Haile Selassie Avenue P.O Box 44617-00100
NAIROBI

Soft copy applications may to be submitted via email to: director@pbora.go.ke . The email subject line should clearly indicate the Position Title and Reference Number.

All applications must be received no later than 5.00P.M (EAT) on July 28,2025.

The Authority is an equal opportunity employer. Women, youth, minority, marginalized groups, and Persons Living with Disabilities are encouraged to apply.
Any form of canvassing will lead to automatic disqualification. Only short-listed applicants will be contacted and they shall be required to provide the following:

  • Police Clearance Certificate from the Directorate of Criminal Investigations (DCI).
  • Clearance or Compliance Certificate from the Higher Education Loans Board (HELB).
  • Tax Compliance Certificate from the Kenya Revenue Authority (KRA).
  • Clearance Certificate from the Ethics and Anti-Corruption Commission (EACC).
  • Clearance Certificate from an accredited Credit Reference Bureau (CRB).
Interested and qualified? Go to Public Benefit Organizations Regulatory Authority on registration.pbora.go.ke to apply

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