Records Management Officer at Kenya School of Government

The Kenya School of Government (KSG) was established by the KSG Act (No. 9 of 2012). The School is the successor of the former Kenya Institute of Administarion (KIA), Kenya Development and Learning Centre (KDLC) and the Government Training Institutes (GTIs) Mombasa, Matuga, Embu & Baringo. KSG is a State Corporation established to offer management tra...

 

Records Management Officer

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience
  • LocationNairobi
  • Job FieldICT / Computer 

Ref: RMO/06/2025-26 (1 post)
 Job Descriptions

This will be the entry and training grade for this cadre. An officer at this level will work under the guidance of a senior officer. Duties and responsibilities will entail:

  • Implementing records management policies, strategies, regulations and procedures;
  • Receiving, filing and marking mails and documents to action officers;
  • Compiling relevant Board’s records for use by various stakeholders;
  • Supervising the implementation of records management programs in line with the Board’s policy and the Public Archives and Documentation Service Act;
  • Controlling and opening files;
  • Updating file index;
  • Ensuring security of information/files in the registry;
  • Up-dating and maintaining up-to-date file movement records;
  • Receiving and dispatching mails;
  • Sorting and classifying documents for filing and storage;
  • Digitizing School’s documents for circulation and archiving; and
  • Ensuring the general cleanliness of the registry

Job Specifications

For appointment to this grade, an officer must have: -

  • Bachelor’s degree in any of the following disciplines: Records Management, Information Management, Information Science, Archives and Records Management or equivalent qualifications from a recognized institution; and
  • Proficiency in computer applications. 

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Method of Application

The mode of application shall be as follows:

a. Applications should be submitted using the KSG Career online portal, print your duly completed pdf application and deliver or post a hardcopy to the address below together with a detailed curriculum vitae, a copy of ID/Passport, copies of academic and professional certificates and transcripts, testimonials and any other relevant supporting documents

Applicants should provide all the details requested for in the advertisement. It is an offence to include incorrect information in the application. Details of academic and professional certificates not obtained by closure of the advert should not be included.

Applications for each advertised job shall be clearly marked to indicate “Name of the Job and Job Reference Number” on the envelope and your cover letter.

Only shortlisted candidates will be contacted.

Office of Director General
Kenya School of Government
Along Lower Kabete Road
P.O. Box 23030 – 00604
 Lower Kabete, NAIROBI

Applications must be submitted on or before East Africa Time 12 midnight on Tuesday, August 12, 2025

Interested and qualified? Go to Kenya School of Government on careeradvancement.ksg.ac.ke to apply

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