Office Assistant at Ministry of Agriculture and Livestock Development

Overview The mandate of the Ministry is to ensure 100% Food and Nutrition Security and to improve the livelihoods of rural Kenyans by transforming the sector to be competitive, commercially oriented and responsive to the economic needs of the country. The Ministry has been restructured severally over the years and is currently comprised of four State D...

 

Office Assistant

  • Job TypeFull Time
  • QualificationKCSE
  • Experience5 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

Job Purpose

  • The Office Assistant will provide essential support services to ensure the smooth daily operations of INReMP’s programme office. The role includes maintaining a clean and organized work environment, supporting logistical and administrative tasks, and assisting with reception duties. Working closely with all project staff across departments, the Office
  • Assistant will contribute to a professional and welcoming office atmosphere for staff, visitors, and stakeholders.

Key Responsibilities

Office Administrative Support and Cleanliness

  • Ensure cleanliness and tidiness of office premises, including workspaces, meeting rooms, and common areas.
  • Monitor and manage office supplies, notifying the supervisor when replenishment is needed.
  • Maintain basic office equipment and promptly report any malfunctions or service needs.
  • Assist in basic data entry tasks under supervision.

 Clerical and Messenger Duties

  • Assist in setting up meeting rooms, training venues, and workshop spaces.
  • Handle incoming and outgoing mail, packages, and courier services.
  • Photocopy, scan, and file documents as requested by project staff.
  • Run office errands, including delivery and collection of documents and
  • Run office errands, including delivery and collection of documents and supplies.

Hospitality and Front Office Support

  • Receive and direct visitors courteously and professionally.
  • Maintain a visitor log book and ensure accurate records of office access.
  • Prepare and serve tea/coffee for staff and visitors as needed.
  • Answer and route phone calls to appropriate staff.

Other Duties

  • Any other duties as may be assigned by the Supervisor.

 Academic Qualifications

  • A Kenya Certificate of Secondary Education (KCSE) with a minimum grade of D+ or equivalent.
  • A Certificate in Office Administration, Secretarial Studies, or a related field is an added advantage.

 Applicable Professional Experience

  • At least 5 years of experience in an office support role, preferably within development or institutional settings.
  • Experience in similar roles within donor-funded projects is preferred.

Competencies and Skills

  • Basic computer literacy such as MS Word and email.
  • Excellent communication and interpersonal skills.
  • Ability to follow instructions and work with minimal supervision.
  • Punctual, reliable, and courteous in dealing with staff and visitors.
  • Professional appearance and conduct.

Check how your CV aligns with this job

Method of Application

Minimum Requirements

  • Applicants must demonstrate relevant academic qualifications, professional certifications, and practical experience as outlined in the detailed job descriptions available in the Ministry’s website: www.kilimo.go.ke

Application Procedure

  • Access the National Employment Authority’s Integrated Management System (NEAIMS) through  neaims.go.ke
  • Sign up as a Jobseeker/Intern (If not already signed up)
  • Login and capture your CV/Profile comprehensively
  • Submit your registration in the portal
  • Apply for the position(s) of interest as advertised
  • Frequently check on the status of your application and wait for shortlisting to be done.

Interested applicants are advised to sign up and apply for any of the above advertised positions through the neaims portal (www.neaims.go.ke).
Shortlisted candidates will be asked to submit the following documents:

  • Updated Curriculum Vitae (CV)
  • Copies of National ID, academic and professional certificates
  • Supporting documents and testimonials
  • Letter of recommendation from the current or recent Supervisor (Optional)

Successful candidates will be asked to submit documents that will indicate they adhere to the requirements of Chapter Six of the Constitution (2010)

Interested and qualified? Go to Ministry of Agriculture and Livestock Development on neaims.go.ke to apply

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